American Heart Association Executive Assistant, Business Operations in Baltimore, Maryland

Executive Assistant, Business Operations

Tracking Code

6867-415

Job Description

Are you ready to join an organization where you can make an extraordinary impact every day?

Imagine all Americans enjoying ideal cardiovascular health free of heart disease and stroke. At the American Heart Association and American Stroke Association, we get to work toward that goal every day. Is it easy? No. Is it worthwhile? Absolutely.

This is satisfying and challenging work that makes a real difference in people's lives. We are where you can achieve professional growth with personal fulfillment. We are where you can connect people to making a lifesaving impact. We are where you can partner with individuals, schools, lawmakers, healthcare providers and others to ensure everyone has access to healthier lifestyle choices and proper healthcare. The American Heart Association is where you can make an extraordinary impact.

The Executive Assistant of Business Operations will be responsible for providing advanced administrative support to leadership including: managing meeting and travel calendar, planning travel, preparing documents for meetings with volunteers and sponsors, documenting financial activities, developing activity and informational reports, volunteer relationship management, completing logistics for meetings and work on projects as assigned.

Job Duties:

  • Provides advanced administrative support such as calendar management, preparation for meetings, and travel coordination for field office leadership. Prepares confidential correspondence, maintains files, and manages the office and clerical systems.

  • Manages donor, volunteer and sponsor information; gathers, coordinates, and manages information and details (e.g. giving; committee/board involvement; etc.) on key volunteers and donors

  • Manages logistics for internal and external meetings and conferences. Communicates with and coordinates vendors, caterers, service providers and other external contacts. Purchases plaques, gifts, recognition items related to leadership volunteer groups

  • Processes expenses, invoices, and monitors other financial matters as assigned and in compliance with established AHA procedures

  • Provides assistance with special event management including invitations, planning, logistics, attendee lists, etc.

  • Works independently and within a team on special nonrecurring and ongoing projects. Acts as project manager for special projects, which may include: planning and coordinating multiple presentations and disseminating information.

  • Plans and prepares weekly, periodic and special reports. Gathers, tracks, and reports data (in requested format) on a variety of Affiliate projects (e.g. Affiliate quarterly challenges).

Required Experience

Qualifications:

  • High School Diploma or Equivalent.

  • 2-4 years of experience providing administrative support to multiple managers or executive level management.

  • Intermediate proficiency with Microsoft Office Applications: Excel, Word, PowerPoint, etc.

  • 2 years of experience preparing budget information, processing invoices, calculating expenses.

Attracting talented, committed employees means offering a competitive benefits package, ongoing professional development and training, and a diverse and inclusive environment in which to work and grow. And we do.

So, are you ready to work for the largest voluntary health organization dedicated to fighting heart disease, stroke and other cardiovascular diseases? Click on “New Resume” (or “Existing Resume” if you have previously applied to AHA positions) to submit your online application. Only those candidates deemed most qualified by the hiring manager will be contacted to interview.

At American Heart Association | American Stroke Association, diversity, inclusion and equal opportunity applies to both our workforce and the communities we serve as it relates to heart health and stroke prevention.

Click here to see other opportunities with the American Heart Association. Be sure to follow us on Twitter to see what it is like to work for the American Heart Association and why so many people enjoy #TheAHALife

Job Location

Baltimore, Maryland, United States

Position Type

Full-Time/Regular

Job Category: Administrative/Clerical

EOE Minorities/Females/Protected Veterans/Disabled