American Heart Association Administrative Associate in Chicago, Illinois

Administrative Associate

Tracking Code

7994-415

Job Description

Are you ready to join an organization where you can make an extraordinary impact everyday?

Imagine all Americans enjoying ideal cardiovascular health free of heart disease and stroke. At the American Heart Association and American Stroke Association, we get to work toward that goal every day. Is it easy? No. Is it worthwhile? Absolutely.

This is satisfying and challenging work that makes a real difference in people's lives. We are where you can achieve professional growth with personal fulfillment. We are where you can connect people to making a lifesaving impact. We are where you can partner with individuals, schools, lawmakers, healthcare providers and others to ensure everyone has access to healthier lifestyle choices and proper healthcare. The American Heart Association is where you can make an extraordinary impact.

The American Heart Association (AHA) has an excellent opportunity for an Administrative Associate in our Midwest Affiliate office located in Chicago, IL. The Administrative Associate provides administrative support that helps ensure effective execution of American Heart Association health impact goals and objectives in the assigned areas. Assistant will be responsible for supporting staff in one or more of the following area within Development Department:

  • CycleNation/Hard Hats with Heart & Heart Innovation Forum

Essential Job Duties:

  • Develop, input, and maintain information in appropriate computer software programs, including but not limited to SharePoint, Microsoft Office, Dynamics and E1, to include data reporting and spreadsheets.

  • Perform general accounting/bookkeeping processes for billings, check requests, expense reports, income reporting, and other applicable financial transactions. Keep current with the Affiliate budget numbers. Serve as Affiliate Accounting Liaison for office which includes participating in teleconferences and providing feedback about finance processes as applicable.

  • The Administrative Associate will provide administrative support that helps ensure effective execution of American Heart Association health impact goals and objectives in the assigned areas. Assistant will be responsible for supporting staff in Fundraising Development supporting Cycle Nation, Heart Innovation Forum and Hard Hats with Heart fundraising programs.

  • Establish and maintain superior customer service relations with sponsors, customers, volunteers and donors by providing professional and friendly assistance within best practice guidelines, with proactive resolution of issues or needs.

  • Maintains and processes reports and forwards them to appropriate staff. This includes summary, monthly reconciliation, and lockbox reports.

  • Develops, oversees and/or assists in the development of event brochures, invitations, flyers, newsletters and other materials as needed.

  • Coordinates projects as needed including writing meeting minutes, correspondence, logistics and follow-up.

  • Prints and copy’s materials as needed to distribute to the region.

  • Develop and maintains sufficient inventory of department materials for various events.

  • Keep informed of current AHA-related news, and communicate with team members the affiliate and national guidelines for use of these tools.

Required Skills

Want to help get your resume to the top? Take a look at the experience we require:

  • Must be at least 18 years old.

  • High School Diploma or equivalent required.

  • Minimum one year of related office experience.

  • Must have at least intermediate knowledge and skill with Microsoft Office 2010 or higher used for word processing, email, presentations, and spreadsheets. Advanced knowledge and skill with these programs is preferred. These skills are subject to testing.

  • Ability to work in a team environment and interact with all levels of American Heart Association staff, volunteers and the public. This includes ability and willingness to build and nurture relationships within and outside the American Heart Association. This also includes the ability to work cooperatively with others to leverage resources to achieve common goals.

  • Ability to lift and/or move up to 20 pounds with the expectation that items in excess of 20 pounds would be broken down into smaller components or additional assistance is required before lifting and/or moving.

Attracting talented, committed employees means offering a competitive benefits package, ongoing professional development and training, and a diverse and inclusive environment in which to work and grow. And we do.

So, are you ready to work for the largest voluntary health organization dedicated to fighting heart disease, stroke and other cardiovascular diseases? Click on “New Resume” (or “Existing Resume” if you have previously applied to AHA positions) to submit your online application. Only those candidates deemed most qualified by the hiring manager will be contacted to interview.

Click here to see other opportunities with the American Heart Association. Be sure to follow us on Twitter to see what it is like to work for the American Heart Association and why so many people enjoy #TheAHALife at https://twitter.com/theahalife RECOMMENDED Keywords: HR, Human Resources, Recruiting, Recruitment, employee relations, organizational development, benefits administration, payroll, AP, AR, Accounting, Finance, IT, Program Manager, Program Management, Project Manager, Project Management, project coordinator, project coordination, operations manager, operations management, programming, developer, development, training, legal, attorney, accounts payable, accounts receivable, office manager, office management, customer service, customer care, team lead, customer service specialist, web, web analytics, executive assistant, administrative assistant, coordinator, American Heart Association, AHA, aha jobs, heart.jobs, @AHAJobs, job, career, careers, Chicago, IL, Illinois, 60604

Job Location

Chicago, Illinois, United States

Position Type

Full-Time/Regular

Job Category: Administrative/Clerical

EOE Minorities/Females/Protected Veterans/Disabled