American Heart Association Senior Contract Administrator - Grants in Dallas, Texas

Senior Contract Administrator - Grants

Tracking Code


Job Description

Are you ready to join an organization where you can make an extraordinary impact every day?

Imagine all Americans enjoying ideal cardiovascular health free of heart disease and stroke. At the American Heart Association and American Stroke Association, we get to work toward that goal every day. Is it easy? No. Is it worthwhile? Absolutely.

This is satisfying and challenging work that makes a real difference in people's lives. We are where you can achieve professional growth with personal fulfillment. We are where you can connect people to making a lifesaving impact. We are where you can partner with individuals, schools, lawmakers, healthcare providers and others to ensure everyone has access to healthier lifestyle choices and proper healthcare. The American Heart Association is where you can make an extraordinary impact.

The American Heart Association (AHA) has an excellent opportunity for a Senior Grants Contract Administrator in our National Center office located in Dallas, TX .

The Senior Contract Administrator will be an integral part of a grant team that provides direct support of proposal preparation and submission, as well as post-award procurement activities. Reporting to the Director of Procurement Services, incumbent will be responsible for advising assigned grant staff of procurement requirements relating to government grants, cooperative agreements and private funding agencies. Position assists pre-award staff with post-award contract modifications such as cost and no-cost extensions, amendments and other procurement items. Position will also manage non-government contract activity with moderate to high risk to the business units. Activity may be non-routine and require development of specialized contract techniques to accomplish business goals and objectives.

Essential Job Duties:

  • Supporting grants, cooperative agreements and contract applications for submission.

  • Reviewing and issuing contracts, subcontracts and sub awards.

  • Maintaining procurement files relating to grant activity.

  • Interface with mid-level to executive level project professionals in review and preparation of routine and non-routine solicitation and contract documents in accordance with corporate policy.

  • Review simple to complex solicitations and prepare response for proposals, bids and contract amendments or modifications.

  • Train and develop end-users to assume complete contract functions.

  • Analyze significant, and/or unique contract requirements, special provisions, terms and conditions to ensure compliance with appropriate laws/regulations, corporate policies and business unit procedures.

  • Establish and maintain internal stakeholder relationships in terms of sourcing projects, contract needs, and supplier management.

  • Develop recommendations for supplier management decisions through analysis of reports, supplier spend tracking and reviewing purchase order/invoice payments

Want to help get your resume to the top? Take a look at the experience we require:

Required Experience

  • Bachelor’s Degree in Supply Chain Management, Contract Management, Public Administration, Operations Management, Business Administration or a related field.

  • Minimum of eight (8) years of experience in contract negotiations, contract management, and supply management in a government, non-profit or corporate environment.

  • Demonstrated understanding of OMB Circulars, NIH and NSF funding guidelines, as well as other major sponsors, and a solid understanding of the Government Grant contracting process.

  • Prior experience writing/drafting/reviewing contract terms and conditions that range from standard agreements to multi-level complex services.

  • Knowledge of contract cost analysis techniques sufficient to gather and evaluate price and/or cost data for a variety of pre-award and/or post-award procurement actions.

  • Demonstrated communication and interpersonal skills with the ability to work independently, with a team, and exercise sound judgment.

  • Project Management experience.

  • Demonstrated understanding and the ability to guide staff on Government Grant contracting processes.

  • Great customer service skills with the ability to interface at all levels of the Association.

  • Experience with MS Office, SharePoint, contract management systems, Oracle/JD Edwards or similar financial systems.

Here are some of the preferred skills we are looking for:

  • MBA or other related advanced degree.

  • Professional certification such as C.P.M., C.P.S.M., C.P.C.M. or other certification related to the field of purchasing or contract management.

Attracting talented, committed employees means offering a competitive benefits package, ongoing professional development and training, and a diverse and inclusive environment in which to work and grow. And we do.

So, are you ready to work for the largest voluntary health organization dedicated to fighting heart disease, stroke and other cardiovascular diseases? Click on “New Resume” (or “Existing Resume” if you have previously applied to AHA positions) to submit your online application. Only those candidates deemed most qualified by the hiring manager will be contacted to interview.

Click here to see other opportunities with the American Heart Association. Be sure to follow us on Twitter to see what it is like to work for the American Heart Association and why so many people enjoy #TheAHALife at


Job Location

Dallas, Texas, United States

Position Type


Job Category: Procurement

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