American Heart Association Administrative Associate in Denver, Colorado

Administrative Associate

Tracking Code

7200-415

Job Description

Are you ready to join an organization where you can make an extraordinary impact every day?

Imagine all Americans enjoying ideal cardiovascular health free of heart disease and stroke. At the American Heart Association and American Stroke Association, we get to work toward that goal every day. Is it easy? No. Is it worthwhile? Absolutely.

This is satisfying and challenging work that makes a real difference in people's lives. We are where you can achieve professional growth with personal fulfillment. We are where you can connect people to making a lifesaving impact. We are where you can partner with individuals, schools, lawmakers, healthcare providers and others to ensure everyone has access to healthier lifestyle choices and proper healthcare. The American Heart Association is where you can make an extraordinary impact.

The American Heart Association (AHA) has an excellent opportunity for an Administrative Associate in our SouthWest Affiliate office in Denver, CO. Performs complex administrative support and technical program assistance work. Work involves disseminating information, maintaining filing systems, and performing internal administrative support work. Responsibilities may include training others. Works under general supervision with moderate latitude for the use of initiative and independent judgment.

Essential Job Duties:

  • Prepares, interprets, and disseminates information concerning organizational programs and procedures.

  • Prepares, edits, and distributes correspondence, reports, studies, forms, and documents.

  • Participates in the planning and execution of programs.

  • Prepares, interprets, and disseminates information on the association’s programs and procedures

  • Develops, coordinates, and maintains record keeping and filing systems for their area of responsibility.

  • Responds to inquiries regarding rules, regulations, policies, and procedures.

  • Coordinates meetings, conferences, trainings and seminars.

  • Coordinate work between various departments within the organization.

  • Assists in compiling and analyzing data, making calculations, and preparing reports.

  • May research, compose, design, or edit organizational publications such as brochures, forms, and manuals as requested.

  • May train others as requested.

  • Knowledge of office management principles and practices and administrative procedures, and promotion of programs.

  • Skill in using standard computer software programs, including Word, PowerPoint, and Excel, as evidenced by formal course work, training, or previous work experience.

  • Ability to learn and utilize new computer software programs as needed.

  • Maintains and tracks accurate and up-to-date files/data.

  • May update new media platforms including but not limited to Facebook, Twitter, Flickr and YouTube.

  • Skill in composing logical, clear, and concise correspondence using appropriate grammar, spelling, and punctuation.

  • Thorough knowledge of business letter writing format, style, and protocol.

  • Skill in maintaining and organizing large amounts of data with precise attention to detail.

  • Skill in applying quantitative/numeric/math skills to perform basic calculations such as averages, percentages and ratios.

  • Skill in conducting basic research including gathering and assimilating information pertinent to assignments using the Internet and other resources.

  • Skill in communicating with others via email, phone and in person to effectively carry out essential job functions.

  • Skill in meeting management including set up, outlook invitations, copies, catering, logistics and meeting minutes

  • Skill in establishing and maintaining effective working relationships with all levels in the organization and outside contact with elected officials, healthcare professionals, volunteers and the public.

  • Experience in travel planning and expense entry/management.

  • Skill in properly handling confidential and sensitive information with tact and discretion.

  • Proven ability in effectively managing multiple priorities involving multiple customers.

  • Proven ability in working and making decisions quickly and independently with little to no direct supervision.

  • Skill in effectively interpreting programs and plans.

Preferred:

  • Experience working in an advocacy, healthcare , community health or public health setting.

  • Proficiency in Access, CRM tool and PowerPoint.

  • Experience with MSD or other Customer Relationship Management (CRM) systems.

  • Spanish speaker preferred.

  • Three to five years of progressively responsible experience providing administrative support preferably for a manager or multiple managers is requested.

Required Experience

Want to help get your resume to the top? Take a look at the experience we require:

  • High school diploma or GED equivalent required.

  • College Degree preferred.

  • Must have at least 1 year related experience.

  • Ability to lift 20lbs from ground to waist level with or without reasonable accommodation.

  • Must have at least intermediate knowledge and skill with Microsoft Office 2010 used for word processing, email, presentations and spreadsheets. Advanced knowledge and skill with these programs is preferred. These skills are subject to testing.

  • Must be at least 18 years old.

Attracting talented, committed employees means offering a competitive benefits package, ongoing professional development and training, and a diverse and inclusive environment in which to work and grow. And we do.

So, are you ready to work for the largest voluntary health organization dedicated to fighting heart disease, stroke and other cardiovascular diseases? Click on “New Resume” (or “Existing Resume” if you have previously applied to AHA positions) to submit your online application. Only those candidates deemed most qualified by the hiring manager will be contacted to interview.

At American Heart Association | American Stroke Association, diversity, inclusion and equal opportunity applies to both our workforce and the communities we serve as it relates to heart health and stroke prevention.

Be sure to connect with us to see what it is like to work for the American Heart Association and why so many people #ExploreAHA and stay connected with what we do! You can also click here at http://www.heart.org/careers to see other opportunities with the American Heart Association.

Job Location

Denver, Colorado, United States

Position Type

Full-Time/Regular

Job Category: Administrative/Clerical

EOE Minorities/Females/Protected Veterans/Disabled