American Heart Association Special Events Administrator- Richmond, VA in Glen Allen, Virginia

Special Events Administrator- Richmond, VA

Tracking Code


Job Description

Are you ready to join an organization where you can make an extraordinary impact everyday?

Imagine all Americans enjoying ideal cardiovascular health free of heart disease and stroke. At the American Heart Association and American Stroke Association, we get to work toward that goal every day. Is it easy? No. Is it worthwhile? Absolutely.

This is satisfying and challenging work that makes a real difference in people's lives. We are where you can achieve professional growth with personal fulfillment. We are where you can connect people to making a lifesaving impact. We are where you can partner with individuals, schools, lawmakers, healthcare providers and others to ensure everyone has access to healthier lifestyle choices and proper healthcare. The American Heart Association is where you can make an extraordinary impact.

The American Heart Association (AHA) has an excellent opportunity for a Special Events Administrator in our Glen Allen, VA office supporting the Charlottesville, VA Heart Walk/Heart Ball and Fredericksburg, VA Go Red for Women Luncheon/Heart Walk . This position provides administrative support to area Directors in the logistical coordination and implementation of events sponsored by the Mid-Atlantic Affiliate of the American Heart Association.

Major duties:

  • Supports AHA events through the coordination of event logistics to include kickoff meetings and day of event

  • Maintains accurate record keeping, correspondence and mailings, and sponsorship management

  • Maintains an adequate level of event material inventory

  • Meets regularly with area directors and volunteers to maintain open lines of communication to ensure event objectives are achieved.

  • Assists volunteers

  • Maintains a high level of customer service by responding to customer inquiries both internally and externally in a knowledgeable and timely manner regarding AHA related events

  • Maintains database on a daily basis including entering in received donations within a 48 hour time period and utilizing the database to create mailings, emails and reports on a regular basis as requested

  • Processes all event related data in to ensure accurate record keeping and reconciliation

  • Effectively and accurately creates and prepares correspondence and documentation in a timely manner

  • Performs other duties as required to support event Directors in goal-achievement

  • Assists in processing of incoming mail and ensures the integrity and security of donor information while adhering to the Affiliate's Special Event Cash Handling policies

  • Supports and ensures execution of National and Affiliate policies, procedures, standards, best practices, benchmarks and guidelines

Required Skills

Required Experience

Want to help get your resume to the top? Take a look at the experience we require:

  • 2 year degree or equivalent experience

  • 1-3 years experience in an administrative support role or related field

Preferred Qualifications :

  • Strong organization skills and the ability to multi task effectively in an energetic sales environment

  • Excellent computer skills in database programs

  • PeopleSoft experience a plus as well as Excel, Outlook and Web based databases Accuracy in money handling and basic accounting practices Ability to prioritize effectively and make sound decisions on critical tasks independently

  • Ability to work effectively with a multiple people in different roles and departments

  • Strong ability to self manage personal workload adjusting priorities as needed and identifying when addition support, resources or training is needed to insure key tasks stay on schedule

  • Awareness of the overall business functions and the ability to identify potential issues that might impact company productivity or office function and address proactively

Attracting talented, committed employees means offering a competitive benefits package, ongoing professional development and training, and a diverse and inclusive environment in which to work and grow. And we do.

So, are you ready to work for the largest voluntary health organization dedicated to fighting heart disease, stroke and other cardiovascular diseases? Click on “New Resume” (or “Existing Resume” if you have previously applied to AHA positions) to submit your online application. Only those candidates deemed most qualified by the hiring manager will be contacted to interview.

Click here to see other opportunities with the American Heart Association. Be sure to follow us on Twitter to see what it is like to work for the American Heart Association and why so many people enjoy #TheAHALife at

Job Location

Glen Allen, VA, Virginia, United States

Position Type


Job Category: Administrative/Clerical

EOE Minorities/Females/Protected Veterans/Disabled