American Heart Association Development / Event Specialist (Gala/GRFW) - Miami/Hollywood, FL in Hollywood, Florida

Development / Event Specialist (Gala/GRFW) - Miami/Hollywood, FL

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Job Description

Imagine all Americans enjoying ideal cardiovascular health free of heart disease and stroke. At the American Heart Association and American Stroke Association, we get to work toward that goal every day. Is it easy? No. Is it worthwhile? Absolutely.

This is satisfying and challenging work that makes a real difference in people's lives. We are where you can achieve professional growth with personal fulfillment. We are where you can connect people to making a lifesaving impact. We are where you can partner with individuals, schools, lawmakers, healthcare providers and others to ensure everyone has access to healthier lifestyle choices and proper healthcare. The American Heart Association is where you can make an extraordinary impact.

The American Heart Association (AHA) has an excellent opportunity for a Development / Event Specialist will support the Gala & Go Red for Woman events in Miami and Hollywood, FL. This includes coordinating all logistics and associated meetings and events, recruiting, training and managing large groups of volunteers, communicating with top level volunteers and sponsors regularly, ensuring all databases and tracking documents are up to date and completing other administrative duties as assigned. Additionally, Event Specialist will support the Director in development efforts through the territory. The overall objective and driving force for this position is to focus on a high level of customer service and satisfaction which will in turn contribute to customer retention and an enhanced donor and volunteer experience.

Primary Responsibilities:

  • Coordinating all logistics for related events and meetings. This includes venues, permits, vendor negotiations, contracts, in-kind contributions, participant activities, event marketing and promotion, participant communications, collateral materials, day-of direction and management, etc.

  • Recruiting, training and managing logistics volunteers. Building relationships with logistics volunteers and providing consistent communication to ensure volunteer retention.

  • Data entry utilizing Kintera Blackbaud, Microsoft software.

  • Managing participant and volunteer communications through e-mail campaigns and social media

  • Compiling and updating event related financial spreadsheets and statistics for territory. In addition, this position participates in financial processing.

  • Administrative duties such as creating and preparing correspondence and meeting documents, making calls to schedule meetings, etc.

  • Supporting all development efforts in the territory such as Heart Ball, Go Red for Woman sponsor and team recruitment, management and stewardship.

Required Experience

  • High School Diploma/GED, (Bachelor's Degree or equivalent combination of education and experience) preferred

  • 2+ years of prior administrative and event planning and/or non-profit experience

  • Ability to prioritize and handle multiple tasks, managing multiple territories simultaneously

  • Attention to detail and drive for excellence

  • Ability to recruit and train large groups of office and day-of-event volunteers

  • Excellent verbal and written communication skills

  • Excellent computer skills (Word, Excel, PowerPoint)

  • Ability to work independently and sometimes irregular hours

  • Ability to lift 20-30 pounds

  • Willingness and ability to travel throughout the designated market on a frequent basis.

Attracting talented, committed employees means offering a competitive benefits package, ongoing professional development and training, and a diverse and inclusive environment in which to work and grow. And we do.

The American Heart Association will not discriminate against any employee or applicant for employment because of age, race, color, religion, sex, gender identity, national origin, disability, veterans’ status, sexual orientation, marital status or based on political or religious opinions or affiliations, membership or non-membership in employee organizations .

To view a complete listing of our open positions, please visit our website at:

NOTE: All applicants must apply via our on-line system. You will receive an automated response alerting you that your application has been received. Only those selected to interview will be contacted directly. All other resumes will remain in our database for future reference.Benefits include comprehensive health benefits, retirement plan with generous employer contributions, 12 paid holidays per year, paid time off, flexible spending accounts and a Fit-Friendly work environment.

Job Location

Hollywood, Florida, United States

Position Type


Job Category: Administrative/Clerical

EOE Minorities/Females/Protected Veterans/Disabled