American Heart Association Administrative Associate-Go Red For Women in Houston, Texas

Administrative Associate-Go Red For Women

Tracking Code

7760-415

Job Description

Are you ready to join an organization where you can make an extraordinary impact every day?

Imagine all Americans enjoying ideal cardiovascular health free of heart disease and stroke. At the American Heart Association and American Stroke Association, we get to work toward that goal every day. Is it easy? No. Is it worthwhile? Absolutely. Since we launched Go Red For Women in 2004, we have saved 670,000 lives; 300 fewer women are dying per day; and 34% fewer American women now die from heart disease.

The American Heart Association (AHA) has an excellent opportunity for an Administrative Associate in our SouthWest Affiliate office in Houston, TX. Work involves disseminating information, maintaining filing systems, record keeping and performing internal administrative support work. Works under general supervision with moderate latitude for the use of initiative and independent judgment.

Essential Job Duties:

  • Coordinate volunteer meetings, trainings and projects as needed including writing meeting minutes, correspondence, logistics and follow-up.

  • May coordinate work between organizational units of the organization.

  • Compile and analyze data, make calculations, and prepare reports.

  • Develop, input, and maintain information in appropriate computer software programs, including but not limited to SharePoint, Microsoft Office, Greater Giving, Convio, Blackbaud and E1, to include data reporting.

  • Perform general accounting/bookkeeping processes for billings, check requests, expense reports, income reporting, and other applicable financial transactions. Keep current with the Affiliate budget numbers. Participate in teleconferences and provide feedback about finance processes as applicable.

  • In partnership with Directors and management, coordinate the event logistics. This includes but is not limited to: upkeep on event websites, coordination of regular e-mails, ordering of signage, tents, tables, chairs, etc., design and ordering of event materials and supplies. Also includes assisting in event weekend set-up, volunteer management the day of event, event tear down. Will participate in regular planning meetings with internal and external logistics partners.

  • Establish and maintain superior customer service relations with sponsors, customers, volunteers and donors by providing professional and friendly assistance within best practice guidelines, with proactive resolution of issues or needs.

  • Maintain and process reports and forward them to appropriate staff. This includes summary, monthly reconciliation, and lockbox reports.

  • Develop, oversee and/or assist in the development of event brochures, invitations, flyers, newsletters and other materials as needed.

  • May train and oversee the work of others.

  • Knowledge of office management principles and practices and administrative procedures, and promotion of programs.

  • Perform related work as assigned.

Required Experience

Want to help get your resume to the top? Take a look at the experience we require:

  • High school diploma or GED equivalent required.

  • Must have at least 1 year related experience.

  • Ability to lift 20lbs from ground to waist level with or without reasonable accommodation.

  • Must have at least intermediate knowledge and skill with Microsoft Office 2010 used for word processing, email, presentations and spreadsheets. Advanced knowledge and skill with these programs is preferred.

  • Must be at least 18 years old.

Attracting talented, committed employees means offering a competitive benefits package, ongoing professional development and training, and a diverse and inclusive environment in which to work and grow. And we do.

So, are you ready to work for the largest voluntary health organization dedicated to fighting heart disease, stroke and other cardiovascular diseases? Click on “New Resume” (or “Existing Resume” if you have previously applied to AHA positions) to submit your online application. Only those candidates deemed most qualified by the hiring manager will be contacted to interview.

At American Heart Association | American Stroke Association, diversity, inclusion and equal opportunity applies to both our workforce and the communities we serve as it relates to heart health and stroke prevention.

Be sure to connect with us to see what it is like to work for the American Heart Association and why so many people #ExploreAHA and stay connected with what we do! You can also click here at http://www.heart.org/careers to see other opportunities with the American Heart Association.

Job Location

Houston, Texas, United States

Position Type

Full-Time/Regular

Job Category: Administrative/Clerical

EOE Minorities/Females/Protected Veterans/Disabled