American Heart Association Temporary Administrative Associate in Irving, Texas

Temporary Administrative Associate

Tracking Code

7947-415

Job Description

Are you ready to join an organization where you can make an extraordinary impact every day?

Imagine all Americans enjoying ideal cardiovascular health free of heart disease and stroke. At the American Heart Association and American Stroke Association, we get to work toward that goal every day. Is it easy? No. Is it worthwhile? Absolutely.

The American Heart Association (AHA) has an excellent opportunity for a Temporary Administrative Assistant i n our SouthWest Affiliate office in Dallas, TX (approximately 4 months) Performs complex administrative support and technical program assistance work. Work involves disseminating information, maintaining filing systems, and performing internal administrative support work. Works under general supervision with moderate latitude for the use of initiative and independent judgment.

Essential Job Duties:

  • Prepares, interprets, and disseminates information concerning organizational programs and procedures.

  • Prepares, edits, and distributes correspondence, reports, studies, forms, and documents.

  • Participates in the planning and execution of programs.

  • Develops, coordinates, and maintains record keeping and filing systems for their area of responsibility.

  • Maintains multiple databases and data filing sources efficiently, and in a manner that is easily accessible andunderstandable to others.

  • Responds to inquiries regarding rules, regulations, policies, and procedures.

  • Coordinates meetings, conferences, and seminars.

  • May coordinate work between organizational units of the organization.

  • May assist in compiling and analyzing data, making calculations, and preparing reports.

  • May research, compose, design, or edit organizational publications such as brochures, forms, and manuals as requested.

  • Works with team members and other members of the organization on assigned projects.

  • May train others.

  • May oversee the work of others.

  • Performs related work as assigned.

  • Knowledge of office management principles and practices and administrative procedures, and promotion of programs.

  • Skill in using standard computer software programs, including Word, PowerPoint, and Excel, as evidenced by formal course work, training, or previous work experience (Will be tested).

  • Skill in learning new CRMs and software programs.

  • Skill in composing logical, clear, and concise correspondence using appropriate grammar, spelling, and punctuation.

  • Thorough knowledge of business letter writing format, style, and protocol.

  • Skill in maintaining and organizing large amounts of data with precise attention to detail.

  • Skill in calendar management.

  • Skill in note-taking.

  • Skill in applying quantitative/numeric/math skills to perform basic calculations such as averages, percentages and ratios.

  • Skill in conducting basic research including gathering and assimilating information pertinent to assignments using the Internet and other resources.

  • Skill in communicating with others to effectively carry out essential job functions

  • Skill in establishing and maintaining effective working relationships with all levels in the organization and outside contact with healthcare professionals, volunteers and the public.

  • Skill in properly handling confidential and sensitive information with tact and discretion.

  • Skill in taking direction from others, and applying learned preferences and principles to work produced.

  • Proven ability in effectively managing multiple priorities involving multiple customers.

  • Proven ability in working and making decisions quickly and independently with little to no direct supervision.

  • Proven ability to use time effectively to complete assigned tasks.

  • Proven ability to complete tasks that require periodical attention with little to no direct supervision.

  • Skill in effectively interpreting programs and plans.

Required Experience

Want to help get your resume to the top? Take a look at the experience we require:

  • High school diploma or GED equivalent required.

  • Must have at least 1 year related experience.

  • Ability to lift 20lbs from ground to waist level with or without reasonable accommodation.

  • Must have at least intermediate knowledge and skill with Microsoft Office 2010 used for word processing, email, presentations and spreadsheets. Advanced knowledge and skill with these programs is preferred. These skills are subject to testing.

  • Must be at least 18 years old.

Attracting talented, committed employees means offering a competitive benefits package, ongoing professional development and training, and a diverse and inclusive environment in which to work and grow. And we do.

So, are you ready to work for the largest voluntary health organization dedicated to fighting heart disease, stroke and other cardiovascular diseases? Click on “New Resume” (or “Existing Resume” if you have previously applied to AHA positions) to submit your online application. Only those candidates deemed most qualified by the hiring manager will be contacted to interview.

At American Heart Association | American Stroke Association, diversity, inclusion and equal opportunity applies to both our workforce and the communities we serve as it relates to heart health and stroke prevention.

Be sure to connect with us to see what it is like to work for the American Heart Association and why so many people #ExploreAHA and stay connected with what we do! You can also click here at http://www.heart.org/careers to see other opportunities with the American Heart Association.

Job Location

Irving, Texas, United States

Position Type

Temporary

Job Category: Administrative/Clerical

EOE Minorities/Females/Protected Veterans/Disabled