American Heart Association Administrative Associate, Louisville in Louisville, Kentucky

Administrative Associate, Louisville

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Job Description

Are you ready to join an organization where you can make an extraordinary impact every day?

Imagine all Americans enjoying ideal cardiovascular health free of heart disease and stroke. At the American Heart Association and American Stroke Association, we get to work toward that goal every day. Is it easy? No. Is it worthwhile? Absolutely.

This is satisfying and challenging work that makes a real difference in people's lives. We are where you can achieve professional growth with personal fulfillment. We are where you can connect people to making a lifesaving impact. We are where you can partner with individuals, schools, lawmakers, healthcare providers and others to ensure everyone has access to healthier lifestyle choices and proper healthcare. The American Heart Association is where you can make an extraordinary impact.

The American Heart Association (AHA) has an excellent opportunity for an Administrative Associate in our Louisville, KY office. Responsibilities for the Administrative Associate will include supporting and assisting with the implementation of the Louisville Heart Walk. Included in those responsibilities are coordinating meetings and calendars of the Heart Walk staff, coordinating all of the logistics for the event, and managing and recruiting volunteer committees and community teams. This Associate will need to be a self-motivated, independent worker who enjoys handling a variety of office related tasks.

Essential Job Duties:

  • Perform donor/fundraiser data entry and generate donor/fundraiser reports (use of Blackbaud & Kintera)

  • Provide support for the Heart Walk event including sponsorship tracking (use of Microsoft Dynamics), contract management, matching gifts and other donations

  • Manage annual Email Campaign for Heart Walk. Maintain external Heart Walk websites as appropriate.

  • Assist Development Directors in preparing for committee meetings as needed. Attend committee meetings and record minutes as needed. Arrange for meeting space, room set-up, meals, equipment, etc.

  • Perform financial coding and A/P and A/R work, including managing budget reports (use of IQ4bis & E1)

  • Act as a project manager to help provide administrative support to AHA’s signature fundraising event(s).

  • Oversee all logistics associated with Heart Walk event

Required Experience

Want to help get your resume to the top? Take a look at the experience we require:

  • At least 2 years of experience in an office setting as an administrative assistant or similar role

  • Two year degree in business/office/administrative field preferred.

  • Excellent communication skills, both written and oral

  • Strong computer skills, proficiency with Microsoft Word, Excel, Power Point and database tools

  • Strong Microsoft Publisher experience-ability to create and edit event collateral.

  • Ability to complete administrative related tasks such as reviewing, responding to and typing letters, reviewing documents, manuals and other office correspondence.

  • Independent, self-motivated worker

  • Analytical problem solving skills

  • Ability to manage multiple projects and timelines

  • Ability to prioritize and change direction quickly with tasks and projects

  • Ability to interact with all levels of business professionals

  • Excellent organizational skills

  • Willingness to work evenings and weekends when the job requires

  • Other duties as assigned.

Attracting talented, committed employees means offering a competitive benefits package, ongoing professional development and training, and a diverse and inclusive environment in which to work and grow. And we do.

So, are you ready to work for the largest voluntary health organization dedicated to fighting heart disease, stroke and other cardiovascular diseases? Click on “New Resume” (or “Existing Resume” if you have previously applied to AHA positions) to submit your online application. Only those candidates deemed most qualified by human resources will be contacted to interview.

At American Heart Association | American Stroke Association, diversity, inclusion and equal opportunity applies to both our workforce and the communities we serve as it relates to heart health and stroke prevention.

This position not a match with your skills? Click here to see other opportunities with the American Heart Association

Job Location

Louisville, Kentucky, United States

Position Type


Job Category: Administrative/Clerical

EOE Minorities/Females/Protected Veterans/Disabled