American Heart Association Executive Assistant in Pittsburgh, Pennsylvania

Executive Assistant

Tracking Code


Job Description

Are you ready to join an organization where you can make an extraordinary impact every day?

Imagine all Americans enjoying ideal cardiovascular health free of heart disease and stroke. At the American Heart Association and American Stroke Association, we get to work toward that goal every day. Is it easy? No. Is it worthwhile? Absolutely.

This is satisfying and challenging work that makes a real difference in people's lives. We are where you can achieve professional growth with personal fulfillment. We are where you can connect people to making a lifesaving impact. We are where you can partner with individuals, schools, lawmakers, healthcare providers and others to ensure everyone has access to healthier lifestyle choices and proper healthcare. The American Heart Association is where you can make an extraordinary impact.

The American Heart Association (AHA) has an excellent opportunity for an Executive Assistant located in Pittsburgh, PA.

Under the direction of the Campaign Strategy and Consulting SVP, this key role will provide administrative support and assist in the scheduling and preparation of travel, meetings and teleconferences as well as handle projects and tasks in support of the Consulting team. Some of the challenging responsibilities include:

  • Provides administrative support on a daily basis

  • Coordinates day-to-day calendar management and oversees all travel arrangements.

  • Manages logistics and provide onsite support for a variety of internal meetings and teleconferences related to Development. This includes arranging meeting locations, air travel, ground transportation, catering, A/V, and other details.

  • Drafts business correspondence including letters, email communications, meeting minutes, and presentations.

  • Assists in the creation, production, and maintenance of meeting materials and recurring reports.

  • Assists in the monitoring of department budgets including expense management.

  • Builds strong relationships with staff in the field and national center as key representative of AHA's Development team.

Required Experience

Want to help get your resume to the top? Take a look at the experience we require:

  • Five to eight (5 to 8) years of related experience managing large administrative projects with the know-how around prioritizing the projects and meeting all deadlines.

  • Proven experience in supporting at multiple people, including support of executive leadership in a similar role.

  • Intermediate to Advanced knowledge of the Microsoft Office including Word and PowerPoint.

  • Advanced skills using Excel including high proficiency with Excel 2013 pivot charts and power pivot.

  • Experience with data visualization and in-depth analytics.

  • The ability to type at least 80 words per minute with minimal errors.

  • Experience in the ability to plan, prioritize, and coordinate multiple tasks to meet deadlines

  • Excellent people management and customer service skills

  • Proven experience in the following areas:

  • Coordinating executive level meetings and project coordination.

  • Planning and coordinating detailed travel itineraries and conference meeting schedules, and ground transportation

  • Written/Verbal communication including writing agendas, memos, emails, business correspondence, and minutes

  • Calendar Management

  • Experience preparing presentations with software such as PowerPoint, Prezi or Haiku

Attracting talented, committed employees means offering a competitive benefits package, ongoing professional development and training, and a diverse and inclusive environment in which to work and grow. And we do.

So, are you ready to work for the largest voluntary health organization dedicated to fighting heart disease, stroke and other cardiovascular diseases? Click on “New Resume” (or “Existing Resume” if you have previously applied to AHA positions) to submit your online application. Only those candidates deemed most qualified by human resources will be contacted to interview.

At American Heart Association | American Stroke Association, diversity, inclusion and equal opportunity applies to both our workforce and the communities we serve as it relates to heart health and stroke prevention.

This position not a match with your skills? Click here to see other opportunities with the American Heart Association

Job Location

Pittsburgh, Pennsylvania, United States

Position Type


Job Category: Administrative/Clerical

EOE Minorities/Females/Protected Veterans/Disabled