American Heart Association Development & Operations Coordinator in Portland, Oregon

Development & Operations Coordinator

Tracking Code


Job Description

Are you ready to join an organization where you can make an extraordinary impact everyday?

Imagine all Americans enjoying ideal cardiovascular health free of heart disease and stroke. At the American Heart Association and American Stroke Association, we get to work toward that goal every day. Is it easy? No. Is it worthwhile? Absolutely.

This is satisfying and challenging work that makes a real difference in people's lives. We are where you can achieve professional growth with personal fulfillment. We are where you can connect people to making a lifesaving impact. We are where you can partner with individuals, schools, lawmakers, healthcare providers and others to ensure everyone has access to healthier lifestyle choices and proper healthcare. The American Heart Association is where you can make an extraordinary impact.

The American Heart Association (AHA) has an excellent opportunity for an Operations Manager & Development Coordinator with our Oregon and SW Washington Division based in Portland, Oregon.

Under general supervision, the Office Manager/Development Coordinator is responsible for managing the daily operations of the Oregon & SW Washington Division and providing administrative, logistics and clerical support to the division overall, the Executive Director, Development Directors and the team to ensure effective operations of the division in achievement of our key results as they relate to revenue generation and volunteer engagement. Responsible for supporting division campaigns, programs & events, managing various databases, maintaining/updating information and producing a variety of routine and special reports as scheduled. Position is housed in the division office in Portland with responsibilities for overall office coordination to ensure excellent service to internal and external customers in advance of our Mission.

Major Responsibilities:

  1. As Office Manager, manages the daily operations of the division in support of achieving the key results of the division, affiliate and association. Includes providing guidance, direction and support to the Development Coordinators to optimize support and resources across division functions.

  2. As Development Coordinator, oversees and manages all logistics for the Heart Ball and Go Red For Women Luncheon, including but not limited to: Customer Management, Event Logistics, Volunteer Management, Marketing/Material

  3. Ensures the integrity and accuracy of donor, volunteer, partner and financial information by managing databases, including Greater Giving, Dynamics, Prism, E-1 and Excel. Performs accurate and complete data entry. Formats and produces reports. Serves as Power User for office, providing advice, guidance and training to other staff as needed.

  4. Serves as the Affiliate Accounting Liaison – the primary staff person completing cash receipts processing for the division – and maintains all financial information in accordance with Affiliate guidelines.

  5. Prepares, processes and tracks all financial contributions; prepares daily cash receipts; assures that all financial activities are conducted in accordance with the policies of the American Heart Association.

  6. Performs other duties as assigned.

Required Experience

  • Related experience of 1 to 3 years

  • Advanced knowledge of Microsoft Office applications including Word, Excel, PowerPoint and Outlook

  • Effective interpersonal skills and ability to maintain a professional manner in all dealings with customers, staff and others; ability to work in a team environment

  • Effective oral communication skills, including public speaking where necessary

  • Demonstrated ability to organize and manage multiple projects, prioritize tasks and meet deadlines

  • Skill in providing excellent customer service

  • Sales or fundraising experience preferred

  • Effective written communication skills, including skill in proof reading for grammar and spelling, and effective business writing skills.


  • Ability to work with professional and lay volunteers and staff with sufficient professional maturity, judgment, and initiative.

  • Ability to participate in meetings, work in a team environment and interact with all levels of staff, volunteers and public.

  • Ability to conceptualize, reason through problems, make effective decisions and develop alternative solutions.

  • Ability to operate typical office equipment, i.e., copier, printer, fax, telephone, postage machine, postage scale, etc.

  • Ability to lift up to 40lbs and transport materials and other supplies to and from meetings.

  • Ability and willingness to work evenings and weekends as needed to staff meetings, events and required.

Attracting talented, committed employees means offering a competitive benefits package, ongoing professional development and training, and a diverse and inclusive environment in which to work and grow. And we do.

So are you ready to work for the largest voluntary health organization dedicated to fighting heart disease, stroke and other cardiovascular diseases? Click on “New Resume” (or “Existing Resume” if you have previously applied to AHA positions) to submit your online application. Only those candidates deemed most qualified by the hiring manager will be contacted to interview.

Click here to see other opportunities with the American Heart Association. Be sure to follow us on Twitter to see what it is like to work for the American Heart Association and why so many people enjoy #TheAHALife at .

EOE Minorities / Females / Protected Veterans / Persons with disabilities

Job Location

Portland, Oregon, United States

Position Type


Job Category: Administrative/Clerical

EOE Minorities/Females/Protected Veterans/Disabled