American Heart Association Development Coordinator in St. Louis, Missouri

Development Coordinator

Tracking Code


Job Description

Are you ready to join an organization where you can make an extraordinary impact everyday?

Imagine all Americans enjoying ideal cardiovascular health free of heart disease and stroke. At the American Heart Association and American Stroke Association, we get to work toward that goal every day. Is it easy? No. Is it worthwhile? Absolutely.

This is satisfying and challenging work that makes a real difference in people's lives. We are where you can achieve professional growth with personal fulfillment. We are where you can connect people to making a lifesaving impact. We are where you can partner with individuals, schools, lawmakers, healthcare providers and others to ensure everyone has access to healthier lifestyle choices and proper healthcare. The American Heart Association is where you can make an extraordinary impact.

The American Heart Association (AHA) has an excellent opportunity for a Development Coordinator in our Midwest Affiliate office located in St. Louis, Missouri.

The Development Coordinator will be supporting staff for the Go Red for Women Luncheon events and the Metro Executive Director. Support staff for overall planning and implementation of the events to ensure event company growth as directed by Metro Executive Director and Development Director, and support the leadership strategy, kickoff session/event and wrap around events.

Major Responsibilities:

  • Manage, develop, input, and maintain financial information in appropriate computer software programs, including but not limited to SharePoint, Microsoft Office, Prism & E1, & Dynamics.

  • Perform general accounting/bookkeeping processes for billings, check requests, expense reports, income reporting, and other applicable financial transactions. Keep current with the Affiliate budget numbers.

  • Serve as Affiliate Accounting Liasion for our the Go Red for Women team which includes participating in teleconferences and providing feedback about finance processes.

  • In partnership with the Go Red for Women Director, coordinate day of event business processes such as guest Check-In, Check-Out and financial measures.

  • In Partnership with the Executive Director, coordinate Board Meeting Logisitc needs, internal team meeting needs and additional tasks as assigned.

  • Establish and maintain superior customer service relations with sponsors, customers, volunteers and donors by providing professional and friendly assistance within best practice guidelines, with proactive resolution of issues or needs.

  • Go Red for Women Auction: In partnership with the Go Red for Women Director, working with volunteers to identify and procure auction items.

  • Aid in the coordination, communication, and logistics for the Go Red for Women Auction process.

  • Develops, oversees and/or assists in the development of event brochures, invitations, flyers, newsletters and other materials as needed.

  • Coordinates volunteer meetings, trainings and projects as needed including writing meeting minutes, correspondence, logistics and follow- up.

  • Illustrates the volunteer/staff partnership, where staff are the product experts and volunteers leverage their influence, all collectively working to advance the mission of the AHA.

  • Recruitment, training, management of qualified volunteers who will facilitate volunteer roles (i.e., committees – auction, logistics, event and pre-event volunteers, etc.).

  • Effective and timely communication with volunteers

  • Meeting External Partner Health Needs

  • Support and coordinate AHA materials/Health Fair packets and/or volunteer coordination (if required)

  • Ensure delivery of all mission related benefits to sponsors

  • Assists with set-up, registration, helps create necessary presentations, ordering food and supplies/materials, preparing supplies/materials, and organizing other American Heart Association staff at events, meetings, and conferences as appropriate. Attends other appropriate events, meetings, and conferences. May serve as an American Heart Association representative at events, meetings, and conferences.

  • Coordination of vendor contracts (multi-bid process) and/or in-kind donor procurement/recommitment.

  • Author, communicate and train volunteers on a staffing plan/job descriptions to ensure quality events

  • Coordinate night of event logistics, pre/post events and leadership meetings

  • Run occasional errands i.e. food pick up, material pick up, material drop off.

  • Develops and maintains sufficient inventory of department materials.

  • Perform weekly check processing for St. Louis office.

  • Attend all meetings and training mandated or approved by supervisor.

  • Ensure that divisions and activities function within the parameters of American Heart Association and Midwest Affiliate policy.

  • Willingness to accept other duties and responsibilities as assigned.

Required Skills

Want to help get your resume to the top? Take a look at the experience we require:

  • Must have earned a high school diploma or GED. College degree or some college a plus.

  • Minimum two years work experience in special event management or project coordination experience, preferably with a voluntary health agency.

  • Experience in event planning, organizing, consultation and event management preferred.

  • Demonstrated knowledge of fund raising principles, practices, techniques and trends.

  • Demonstrated ability to attract, recruit and manage volunteers.

  • Must have at least intermediate knowledge and skill with Microsoft Office 2007 used for word processing, email, presentations, and spreadsheets. Advanced knowledge and skill with these programs is preferred. These skills are subject to testing.

  • Ability to objectively evaluate, make effective decisions and develop alternative solutions.

  • Ability to work in a team environment and interact with all levels of American Heart Association staff, volunteers and the public. This includes ability and willingness to build and nurture relationships within and outside the American Heart Association. This also includes the ability to work cooperatively with others to leverage resources to achieve common goals.

  • Ability to be diplomatic, self-motivated, resourceful, tactful and flexible.

  • Knowledge of and skill in report preparation, proofreading and attention to detail.

  • Ability to function independently with minimal supervision.

  • Ability to acquire understanding and absorb new information rapidly.

  • Proven background and willingness to work in an atmosphere requiring flexibility and change.

  • Access to reliable transportation and ability to maintain valid driver’s license and auto insurance.

  • Ability to transport materials and other supplies to and from meetings and events.

  • Must pass background check.

  • Must be at least 18 years old.

Attracting talented, committed employees means offering a competitive benefits package, ongoing professional development and training, and a diverse and inclusive environment in which to work and grow. And we do.

So, are you ready to work for the largest voluntary health organization dedicated to fighting heart disease, stroke and other cardiovascular diseases? Click on “New Resume” (or “Existing Resume” if you have previously applied to AHA positions) to submit your online application. Only those candidates deemed most qualified by the hiring manager will be contacted to interview.

Click here to see other opportunities with the American Heart Association. Be sure to follow us on Twitter to see what it is like to work for the American Heart Association and why so many people enjoy #TheAHALife at RECOMMENDED Keywords: Marketing, Communications, Advertising; Promotion; Social Media; Digital Media; Viral Advertising; Marketing; digital, digital marketing, email marketing, editing, healthcare marketing, editorial content, media relations, creative content, creative, campaigns, engagement, advertising, marketing operations, marketing strategy, media relations, public relations, event marketing, customer marketing, American Heart Association, AHA, aha jobs,, @AHAJobs, job, career, careers, #wearehiring #theahalife,@theahalife St. Louis, MO, Missouri

Job Location

St. Louis, Missouri, United States

Position Type


Job Category: Administrative/Clerical

EOE Minorities/Females/Protected Veterans/Disabled