American Heart Association Specialist Development (Walk) - Tampa Bay, FL in St. Petersburg, Florida

Specialist Development (Walk) - Tampa Bay, FL

Tracking Code


Job Description

Are you ready to join an organization where you can make an extraordinary impact everyday?

Imagine all Americans enjoying ideal cardiovascular health free of heart disease and stroke. At the American Heart Association and American Stroke Association, we get to work toward that goal every day. Is it easy? No. Is it worthwhile? Absolutely.

This is satisfying and challenging work that makes a real difference in people's lives. We are where you can achieve professional growth with personal fulfillment. We are where you can connect people to making a lifesaving impact. We are where you can partner with individuals, schools, lawmakers, healthcare providers and others to ensure everyone has access to healthier lifestyle choices and proper healthcare. The American Heart Association is where you can make an extraordinary impact.

The American Heart Association (AHA) has an excellent opportunity for an Event Specialist / Administrative Associate out of the St Petersburg, Florida office . You will primarily be responsible for logistical and administrative support relating to key fundraising events for the annual Tampa Bay Heart Walk. The Tampa Bay Heart Walk is #2 in the nation, with 35,000 attendees this past year. Additional responsibilities will include database management, financial reporting, assisting with creation of promotional materials, obtaining in-kind donations and interacting with corporate sponsors.

Primary functions to include :

  • Planning of event’s logistics, including the Tampa Bay Heart Walk, but also additional event throughout the year like a CEO Breakfast, a Heart Walk Awards Party, an Executive Challenge celebration event (i.e.: securing venue, reviewing vendor contracts and proof of insurance, van/truck rentals)

  • Managing and tracking direct and indirect event expenses

  • Meeting deadlines for the development and management of respective annual budgets

  • Volunteer recruitment and management (External Partners)

  • Creating and/or coordinating AHA materials and packets and helping to prepare for quarterly Executive Cabinet meetings

  • Managing and updating internal database systems

  • Accountability and upkeep of Sponsorship Agreements

  • Securing auction items and in-kind donations

  • Managing post-event feedback

  • Supporting fundraising directors with day to day administrative tasks

  • Attracting talented, committed employees means offering a competitive benefits package, a smoke free working environment, ongoing professional development and training, and a diverse and inclusive environment in which to work and grow. And we do!

Required Experience

  • High School Diploma/GED, Bachelor's Degree (or equivalent combination of education and experience) preferred

  • 1+ years of prior administrative and event planning and/or non-profit experience

  • Ability to prioritize and handle multiple tasks, managing multiple territories simultaneously

  • Attention to detail and drive for excellence

  • Ability to recruit and train large groups of office and day-of-event volunteers

  • Excellent verbal and written communication skills

  • Excellent computer skills (Word, Excel, PowerPoint)

  • Ability to work independently and sometimes irregular hours

  • Ability to lift 20-30 pounds

Attracting talented, committed employees means offering a competitive benefits package, ongoing professional development and training, and a diverse and inclusive environment in which to work and grow. And we do. Visit and click “benefits” for more information

NOTE: APPLICANTS MUST APPLY ON-LINE. Our recruitment system does not accept faxed or hard copy resumes. You will receive an automated response notifying you that your application has been received. Only those that are selected to interview will be contacted directly.

The American Heart Association will not discriminate against any employee or applicant for employment because of age, race, color, religion, sex, gender identity, national origin, disability, veterans’ status, sexual orientation, marital status or based on political or religious opinions or affiliations, membership or non-membership in employee organizations.

Job Location

St. Petersburg, Florida, United States

Position Type


Job Category: Administrative/Clerical

EOE Minorities/Females/Protected Veterans/Disabled