American Heart Association Administrative Associate (Heart Walk) in Columbus, Ohio

Overview

Are you ready to join an organization where you can make an extraordinary impact every day?

Imagine all Americans enjoying ideal cardiovascular health free of heart disease and stroke. At the American Heart Association and American Stroke Association, we get to work toward that goal every day. Is it easy? No. Is it worthwhile? Absolutely.

This is satisfying and challenging work that makes a real difference in people's lives. We are where you can achieve professional growth with personal fulfillment. We are where you can connect people to making a lifesaving impact. We are where you can partner with individuals, schools, lawmakers, healthcare providers and others to ensure everyone has access to healthier lifestyle choices and proper healthcare. The American Heart Association is where you can make an extraordinary impact.

The American Heart Association (AHA) has an excellent opportunity for an Administrative Associate in our Columbus, OH office. Responsibilities for the Administrative Associate will include supporting and assisting with the implementation of the Central Ohio Heart Walk events. Included in those responsibilities are coordinating meetings and calendars of the Heart Walk staff, coordinating all of the logistics for the event, and managing and recruiting volunteer committees and community teams. This Associate will need to be a self-motivated, independent worker who enjoys handling a variety of office related tasks.

Responsibilities

  • Utilizes appropriate data systems for managing accurate data including entering customer/participant/company/sponsorship data.

  • Generates campaign, participant and sponsorship reports.

  • Manages e-mail campaigns and customizes event website template, maintains sponsor pages (back end contacts, location, schedule).

  • Provides support for the events, including sponsorship tracking, contract management, matching gifts and other donations.

  • Assists Development Directors in preparing for committee meetings as needed. Attends committee meetings and records minutes as needed. Arranges for meeting space, room set-up, meals, equipment, etc.

  • Performs financial coding and Accounts Payable and Accounts Receivable work, including managing budget reports (use of IQ4bis & E1)

  • Serve as a project manager to help provide administrative support to AHA’s signature fundraising event(s).

  • Oversees all logistics associated with Heart Walk and other events

  • Other duties as assigned.

Qualifications

  • At least 2 years of experience in an office setting as an administrative assistant or similar role

  • Minimum of two year degree in business/office/administrative field preferred

  • Excellent communication skills, both written and oral

  • Strong computer skills, proficiency with Microsoft Word, Excel, Power Point, database, reporting and financial tools with strong attention to detail/accuracy

  • Tech savvy with ability to learn and master new technology quickly

  • Strong Microsoft Publisher experience-ability to create and edit event collateral

  • Ability to complete administrative related tasks such as reviewing, responding to and typing letters, reviewing documents, manuals and other office correspondence

  • Independent, self-motivated worker

  • Analytical problem solving skills

  • Ability to manage multiple projects and timelines

  • Ability to prioritize and change direction quickly with tasks and projects

  • Ability to interact with all levels of business professionals

  • Excellent organizational skills

  • Reliable transportation

  • Ability to lift (up to 25 lbs), carry and transport event supplies

  • Willingness to work evenings and weekends when the job requires

  • Experience with special events, organizing volunteers and social media helpful

  • Willingness to take on other duties as assigned

Click on “Apply for this job online” to submit your online application or “Log back in!” if you are a returning applicant. Only those candidates deemed most qualified by the hiring manager will be contacted to interview.

At American Heart Association | American Stroke Association, diversity, inclusion, and equal opportunity applies to both our workforce and the communities we serve as it relates to heart health and stroke prevention.

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Job Family Group Fundraising/Direct Sales

Job Category Administrative/Clerical