American Heart Association Assoc. Manager - Scientific Meetings in Dallas, Texas


Are you ready to join an organization where you can make an extraordinary impact every day?

Imagine all Americans enjoying ideal cardiovascular health free of heart disease and stroke. At the American Heart Association and American Stroke Association, we get to work toward that goal every day. Is it easy? No. Is it worthwhile? Absolutely.

This is satisfying and challenging work that makes a real difference in people's lives. We are where you can achieve professional growth with personal fulfillment. We are where you can connect people to making a lifesaving impact. We are where you can partner with individuals, schools, lawmakers, healthcare providers and others to ensure everyone has access to healthier lifestyle choices and proper healthcare. The American Heart Association is where you can make an extraordinary impact.


The American Heart Association (AHA) has an excellent opportunity for an Associate Manager, Scientific Meetings in our National Center office located in Dallas, Texas .

The Associate Manager is r esponsible for planning, scheduling and executing assigned program initiatives for one or more of AHA's scientific conferences or meetings and various pre-conference symposia. Additional responsibilities include facilitating the submission, review, and overall session building process with abstract reviewers, presenters and moderators. This role is responsible for managing volunteer engagement, interaction and online abstract workflow in support of the Program Committee and key volunteers as well as facilitating publication of abstracts in the appropriate AHA Journal.

Essential Job Duties:

  • Designate Program Committee members and collaborate to build assigned meeting plan including calendar, deadlines, content development, speaker and abstract submission & review. Develops and executes invitations for session submissions and presentation review.

  • Manage all aspects of program planning committee, driving committee to desired program outcomes. Provides follow-up, scheduling and communications to approved speakers.

  • Oversee committee assignments for peer review of abstracts, speakers and moderators. Implements the submission process, recruitment of graders, grading, acceptance/rejection notifications, and exports of data for publication.

  • Develops, prepares and distributes correspondence to participants in preparation for the meeting and communication process for presentations, slides, data etc., to all necessary parties involved, including Communications/News Media.

  • Determine marketing with conference team and marketing department. Provides all necessary data to marketing departments for the creation of program marketing pieces. Produces marketing program pieces.

  • Build relationships, build sessions, and oversee database. Maintains and organizes data, testing, submission and review sites, preparing notifications/communications, etc. for all functions of this position using OASIS. Develops, prepares and distributes reports as needed.

Want to help get your resume to the top? Take a look at the experience we require:


  • Bachelor's Degree in Education, Science or related area

  • Minimum of two (2) years of experience:

  • Developing meeting content or educational programming.

  • Working with and engaging volunteers and volunteer committees.

  • Reviewing and facilitating speaker submissions and peer review process.

  • Proficient with Microsoft Office applications.

  • Strong writing and presentation skills.

So, are you ready to work for the largest voluntary health organization dedicated to fighting heart disease, stroke and other cardiovascular diseases?

At American Heart Association | American Stroke Association, diversity, inclusion, and equal opportunity applies to both our workforce and the communities we serve as it relates to heart health and stroke prevention.

Be sure to follow us on Twitter to see what it is like to work for the American Heart Association and why so many people enjoy #TheAHALife EOE Minorities/Females/Protected Veterans/Persons with Disabilities

Requisition ID 2018-2983

Job Locations US-TX-Dallas

Job Family Group Direct Sales

Job Category Science & Research