American Heart Association Executive Assistant - Emergency Cardiovascular Care, Global Operations in Dallas, Texas

Overview

Are you ready to join an organization where you can make an extraordinary impact every day?

Imagine all Americans enjoying ideal cardiovascular health free of heart disease and stroke. At the American Heart Association and American Stroke Association, we get to work toward that goal every day. Is it easy? No. Is it worthwhile? Absolutely.

This is satisfying and challenging work that makes a real difference in people's lives. We are where you can achieve professional growth with personal fulfillment. We are where you can connect people to making a lifesaving impact. We are where you can partner with individuals, schools, lawmakers, healthcare providers and others to ensure everyone has access to healthier lifestyle choices and proper healthcare. The American Heart Association is where you can make an extraordinary impact.

Responsibilities

The American Heart Association has an excellend opportunity for a Executive Assistant - ECC, Global Operations position location at our National Center office located in Dallas, TX! This individual will provide administrative, financial and operational support to the Vice President, Emergency Cardiovascular Care Global Operations and the Digital Operations Director-ECC, including, travel, expenses, record keeping and meeting management. Manages special projects related to ECC Global Operations. Responsible for the collection of overdue invoices within ECC department. Serves as Administrator for the RQI Sales DB. Serves as point of contact/liaison for Global Operations staff. Processes invoices for payment.

Essential Job Duties:

  • Provides administrative and secretarial services to the Vice President, such as written correspondence, scheduling internal and external appointments, coordinating meetings and conference calls, making travel arrangements, processing expense reports and invoices, and record keeping

  • Oversees development and maintenance of budgets and expense reporting systems for Global Operations domestic and international budgets. Responsible for problem solving on budget with ECC Directors and ECC Finance. Develops proficiency with the budget allocation system. Assists with the coordination of the annual budgeting process for ECC Global Operations

  • Provides monthly budget reports for the VP, Directors, and Managers, who will identify possible misallocations of expenses. Ensure prompt monthly reconciliations of budget reports with each staff person responsible for budget. Correct posting errors by submitting proper information to Finance

  • Delivers recurring and ad-hoc reports to support field operations, internal customers and various ECC business initiatives. Assists the Data / Reporting Administrator in oversight of RQI Database

  • Responsible for overseeing and collecting payments for ECC Receivables; accountable to minimizing receivables on the ECC Aging Report.

  • Manages contracts with vendors, and ensures payments are processed

  • Becomes knowledgeable and conversant with the SharePoint program structure, policies, and procedures, as well as other AHA administrative software/systems

  • Serves as a CPR Instructor and assists the HQ’s department in coordinating CPR training with AHA staff and external customers

  • Maintain, monitor, and verify the accuracy of data in applicable systems, focused primarly on supporting the daily/weekly/monthly data gathering, cleansing, loading of data sets to the ECC Sales Data Base

Qualifications

Minimum Requirements:

  • High School Diploma or Equivalent

  • 5 to 8 years of work related experience.

  • Excellent written and oral communication skill

  • Development and maintenance of budgets and expense reports

  • Ability to streamline budget and contract management process

  • Demonstrated experience in providing administrative and secretarial services

  • Experienced MS Office use

  • Experience working with volunteers and customers

Preferred Skills:

  • Some college education

  • Knowledge about Emergency Cardiovascular Care products and development processes

Click on “Apply for this job online” to submit your online application or “Log back in!” if you are a returning applicant. Only those candidates deemed most qualified by the hiring manager will be contacted to interview.

At American Heart Association | American Stroke Association, diversity, inclusion, and equal opportunity applies to both our workforce and the communities we serve as it relates to heart health and stroke prevention.

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Job Family Group Business Operations

Job Category Administrative/Clerical