American Heart Association Project Coordinator for Presentations & Executive Support in Dallas, Texas
Are you ready to join an organization where you can make an extraordinary impact every day?
Imagine all Americans enjoying ideal cardiovascular health free of heart disease and stroke. At the American Heart Association and American Stroke Association, we get to work toward that goal every day. Is it easy? No. Is it worthwhile? Absolutely.
This is satisfying and challenging work that makes a real difference in people's lives. We are where you can achieve professional growth with personal fulfillment. We are where you can connect people to making a lifesaving impact. We are where you can partner with individuals, schools, lawmakers, healthcare providers and others to ensure everyone has access to healthier lifestyle choices and proper healthcare. The American Heart Association is where you can make an extraordinary impact.
The Project Coordinator is responsible for providing coordination and administrative support for the Field Corporate Relations team comprised of six Field Corporation Relations Directors and a Vice President of Corporate Relations. The coordinator is responsible for preparing and distributing communications, scheduling, volunteer responsibilities and other organizing efforts based on project assignments. Also, responsible for operational budget and expense processing, record keeping or other administrative duties.
Of significant importance to this role is having a demonstrated ability to create exceptional presentation decks to be used by Corporate Relations staff to pitch sponsorships to corporate donors. Samples of past work may be requested.
Ideal location for this position is at the Association headquarters in Dallas, TX. However, flexibility in location is possible depending upon circumstances, with remote/home office possible.
Essential Job Duties
Creates graphically appealing presentation desks for VP Corporate Relations.
Coordinate and monitor project timelines while effectively communicating project needs and related information as required.
Communicate with client base to organize and manage assigned projects/events. As needed, recruit staff and/or volunteers for participation, coordinate with vendors, or perform on-site set-up and logistics coordination.
Assist with marketing efforts which may include updating on-line content, distribution of marketing materials, or vendors/contractors/volunteer communication.
Utilize vendor and/or AHA systems (e.g. E1, COI, Seibel, Oasis, etc.) efficiently and competently to complete duties/projects.
Evaluates and maintains information and accurate data for compliance requirements or internal reporting needs. Collaborates with internal and external customers to ensure documentation is accurate and meets expectations.
Provides coworkers, volunteers, and vendors with excellent customer service responding to requests in a timely manner and adhering to deadlines as appropriate.
High School Diploma or equivalent
Two (2) years of experience in project coordination
Two (2) years of basic accounting process experience
Demonstrated ability to prepare written and presentation communications
Demonstrated ability with graphic design for presentations
Demonstrated customer service skills
Two (2) years of experience in event or meeting planning
Some college or BA in Communications, Business, Marketing or related area
This position is eligible for an employee referral bonus, subject to the terms of AHA policy.
At American Heart Association | American Stroke Association, diversity, inclusion, and equal opportunity applies to both our workforce and the communities we serve as it relates to heart health and stroke prevention.
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Requisition ID 2018-3638
Job Family Group Business Operations
Job Category Administrative/Clerical