American Heart Association Executive Assistant in Denver, Colorado
Are you ready to join an organization where you can make an extraordinary impact every day?
Imagine all Americans enjoying ideal cardiovascular health free of heart disease and stroke. At the American Heart Association and American Stroke Association, we get to work toward that goal every day. Is it easy? No. Is it worthwhile? Absolutely.
This is satisfying and challenging work that makes a real difference in people's lives. We are where you can achieve professional growth with personal fulfillment. We are where you can connect people to making a lifesaving impact. We are where you can partner with individuals, schools, lawmakers, healthcare providers and others to ensure everyone has access to healthier lifestyle choices and proper healthcare. The American Heart Association is where you can make an extraordinary impact.
The American Heart Association (AHA) has an excellent opportunity for an Executive Assistant in ourDenver office. This position willwork closely with the Senior Vice President (SVP) of Colorado and Vice President of Development while performing highly advanced professional assistance. This role will work under limited to minimal supervision with considerable to extensive latitude for the use of initiative and independent judgment.
Essential Job Duties
Provides administrative and technical assistance to an executive(s) in Denver.
Coordinates calendars, meetings, and other activities on behalf of the executive.
Plans and prepares, or supervises the preparation of weekly, periodic and special development reports.
Prepares logistics, notices, agendas and materials for meetings.
Responsible for the office management ensuring it functions smoothly and administrative tasks are accomplished as assigned.
Interprets policies and procedures and makes administrative decisions.
Advises the executive on administrative matters within the SouthWest Affiliate.
Assists in budget preparation and management.
Assists in expense reporting/administration of the executive’s expense account.
Arrange corporate events to take place outside of the workplace, such as volunteer or staff appreciation events.
Uphold a strict level of confidentiality.
Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information.
Make travel arrangements.
Other duties as assigned.
Want to help get your resume to the top? Take a look at the experience we require:
Bachelor’s degree preferred. College coursework combined with related experience may be substituted for a degree. Related experience may be substituted as follows: 1 ½ years’ experience equates to 1 full time year of higher education.
4+years of progressively responsible experience providing administrative support for a manager or multiple managers.
Experience in office practices, administrative support, or the technical program area.
Knowledge of accepted business practices and procedures of applicable rules, regulations, and policies and of related legislative and legal practices and procedures.
Ability to communicate effectively, to handle high level administrative issues, to analyze and solve work related problems, and to assign and/or supervise the work of others.
Proven background and willingness to work in atmosphere requiring flexibility and change as well as the ability to work irregular hours including attending evening and weekend meetings or events.
IntermediateknowledgeandskillwithMicrosoftOfficeusedforwordprocessing,email, presentationsandspreadsheets.Advancedknowledgeandskillwiththeseprograms,ispreferred. These skillsaresubjecttotesting.
At American Heart Association | American Stroke Association, diversity, inclusion, and equal opportunity applies to both our workforce and the communities we serve as it relates to heart health and stroke prevention.
Be sure to follow us on Twitter to see what it is like to work for the American Heart Association and why so many people enjoy #TheAHALife
EOE Minorities/Females/Protected Veterans/Persons with Disabilities
Requisition ID 2019-4405
Job Family Group Business Operations
Job Category Administrative/Clerical