American Heart Association Jobs

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Job Information

American Heart Association Project Coordinator, Clinical Research in Fayetteville, Arkansas


Now is the time to join an organization that enables you to be a relentless force for a world of longer, healthier lives. Here at the American Heart Association, you matter and so does your career!

American Heart Association has an excellent opportunity for a Project Coordinator in our Quality, Outcomes, Research, & Analytics (QORA) department!

This position can be home based.

This is a full time, benefits eligible, grant funded opportunity. Current funding will expire on 6/30/2024.

The American Heart Association offers programs to help you maintain work/life satisfaction according to your changing needs and life situations. To help you be successful, you will have access to Heart U, our award-winning corporate university as well as various other training and support mechanisms locally and through our National Center.

#TheAHALife is our company culture, our way of life, reflecting our diversity and inclusion, our focus on work-life satisfaction, and our Guiding Values - Check out this hashtag on Facebook, Instagram, and Twitter today!


This individual will be responsible for providing coordination and administrative support for a clinical research trial run within the Real-World Evidence Division. Responsible for preparing and distributing site and volunteer communications, scheduling, volunteer management and other organizing efforts based on project assignments. Also, responsible for operational budget and expense processing, record keeping or other administrative duties.

  • Coordinate and monitor project timelines while effectively communicating project needs and related information, as required

  • Organize and maintain project working files and track critical regulatory documents. Create and maintain tracking documents, as needed

  • Evaluate and maintain information and accurate data for compliance requirements and internal reporting needs

  • Collaborate with internal and external customers to ensure documentation is accurate and meets expectations

  • Provides trial status tracking and progress update reports to the team as required. Ensures trial systems are complete, accurate and updated per agreed trial conventions (e.g. Clinical Trial Management System)

  • Coordinates with Procurement and Legal to execute contracts pertinent to the clinical trial

  • Communicate with client base to organize and manage assigned projects/events/meetings. Recruit staff and/or volunteers for participation, coordinate with vendors, or perform virtual or on-site set-up and logistics coordination

  • Supports scheduling of client and/or internal meetings with completion of related meeting minutes

  • Utilize vendor and/or AHA systems (e.g. E1, Optimus, etc.) efficiently and competently to process invoices, contracts, requisitions, and expenses. Prepare monthly reports to track cooperative agreement activities. Submit staff and volunteer reimbursements

  • Provides coworkers, volunteers, and vendors with excellent customer service responding to requests in a timely manner and adhering to deadlines as appropriate

  • Assists with marketing efforts which may include updating on-line content, distribution/mailing of marketing materials, or vendors/contractors/volunteer’s communication Act as a resource and administrator for project team members on SharePoint

  • Contributes to other project work and initiatives, such as Clinical Studies Expert Panel, as required

  • Contributes to the project team by assisting in preparation of project publications/tools and sharing ideas/suggestions with team members


  • High School Diploma or Equivalent

  • Two (2) – Five (5) years of experience

  • Proficient at project coordination

  • Has a strong work ethic and organizational skills

  • Must be proficient Microsoft Products (e.g. Excel, PowerPoint, Word, SharePoint, etc.)

  • Basic accounting process experience

  • Demonstrated ability to prepare written and presentation communications

  • Demonstrated customer service skills

  • Ability to work within a team with a customer service-oriented approach

Preferred Experience:

  • Bachelor's degree

  • Meeting or event planning experience

Compensation & Benefits

The AHA is committed to making an investment in each employee. Below are our main components of the total rewards package we offer. Visit our Rewards & Benefits (add hyperlink) section to see more detailed information.

  • Compensation – Our goal is to ensure you have a competitive base salary. That’s why we regularly review the market value of jobs and make adjustments as needed.

  • Performance and Recognition – Employees are rewarded for achieving success in the form of merit increases and incentive programs based on type of position.

  • Benefits – We offer a wide array of benefits including, medical, dental, vision, disability and life insurance, and a robust retirement program that include an employer match and automatic contribution. To further emphasize our commitment to employee well-being, we also offer an employee assistance program, employee wellness program, and telemedicine and medical consultation.

  • Professional Development – You will have the opportunity to join one of our many Employee Resource Groups (ERG) or be a mentor/mentee in our professional mentoring program. HeartU is the AHA’s national online university that provides over 100,000 resources delivered in a variety of formats to meet your needs and busy schedule.

  • Work/Life Satisfaction – The AHA offers Paid Time Off (PTO) at a minimum of 16 days per year for new employees. The number of days increase based on seniority level. You will also have 12 paid holidays off each year.

The American Heart Association’s 2024 Goal: Every person deserves the opportunity for a full, healthy life. As champions for health equity, by 2024, the American Heart Association will advance cardiovascular health for all, including identifying and removing barriers to health care access and quality.

At American Heart Association | American Stroke Association, diversity, inclusion, and equal opportunity applies to both our workforce and the communities we serve as it relates to heart health and stroke prevention.

This position not a match with your skills? Click here to see other opportunities.

Be sure to follow us on Twitter #TheAHALife

EOE/Protected Veterans/Persons with Disabilities

Location US-TX-Dallas

Posted Date 1 month ago (8/19/2022 10:02 AM)

Requisition ID 2022-9013

Job Category Health Strategies

Additional Locations Diversity Distribution SouthWest

Position Type Full Time

Location: AR-Fayetteville