American Heart Association Senior Business Operations Coordinator in Fort Worth, Texas
Now is the time to join us and make a difference. Be a relentless force for a world of longer, healthier lives. Here at the American Heart Association, you matter and so does your career.
The American Heart Association has an excellent opportunity for a Senior Business Operations Coordi nator in Tarrant County, Texas ! The Coordinator will be responsible for providing advanced administrative support to leadership including managing meeting and travel calendar, planning travel, preparing documents for meetings with volunteers and sponsors, documenting financial activities, developing activity and informational reports, volunteer relationship management, completing logistics for meetings and work on projects as assigned.
The Association offers many resources to help you maintain work-life harmonization through your changing needs and life situations. To help you be successful, you will have access to Heart U, our award-winning corporate university, as well as additional training and support, locally.
#TheAHALife is our company culture, our way of life, reflecting our diversity, equity & inclusion, our focus on work-life harmonization and our Guiding Values. Discover why you will Be Seen. Be Heard. Be Valued™ at the American Heart Association by following us on LinkedIn, Instagram, Facebook, Twitter, and at heart.org.
50% of time is Administrative Support:
Provides advanced administrative support such as calendar management, preparation for meetings, tracking expenses, and travel coordination for field office leadership.
Prepares confidential correspondence, maintains files, and manages the office and clerical systems. This includes daily processing mail and bank runs as needed.
Manage Board of Directors volunteer tracker and year-round data to satisfy the annual Gold Board Standard application
Manages donor, volunteer, and sponsor information; gathers, coordinates, and manages information and details (e.g., giving; committee/board involvement, etc.) on key volunteers and donors.
Processes expenses, invoices, and monitors other financial matters as assigned and in compliance with established American Heart Association procedures.
Plans and prepares weekly, periodic, and special reports. Gathers, tracks, and reports data (in requested format) on a variety of projects (e.g. quarterly challenges).
Research and prep for donor meetings as needed
Acts as project manager for special projects, which may include planning and coordinating multiple presentations and disseminating information.
Acts as the giving societies liaison managing and tracking major donors giving, renewals, special dates, and so forth working closely with field operations
Provide excellent customer service to both internal and external partners, resolving inquiries and concerns promptly and professionally
20% of time is Meeting & Event Support:
Coordinate and lead the implementation of Giving Societies events hosted by the Executive Director working closely with Mission Advancement.
Manages logistics for internal and external meetings and conferences. Communicates with and coordinates vendors, caterers, service providers and other external contacts. Purchases plaques, gifts, and recognition items related to staff, leadership volunteer groups, and community collaborators.
Collaborate with marketing and communications to prepare proposals and event collateral as needed
Aids with special event management including invitations, planning, logistics, attendee lists, event coordination, etc.
Manages data entry for special events including donations, auction items and guest names.
Works with Community Impact staff on logistics as needed.
10% of time is Facilities Management:
Manage the cleanliness and professionalism of the office space working closely with property management to ensure the office is ready at all times.
Handle procurement for office supplies and equipment.
Be the liaison with IT for staff regarding their workspace tools and connectivity.
Stewards the organization and orderliness of the office space.
10% of time is Staff Support:
Our event calendar ebbs and flows throughout the year, this role acts as a leader and support for other coordinators on the team. Some overtime might be required as needed. This role collaborates with team members to support every event year-round.
Works independently and within a team on special nonrecurring and ongoing projects.
Plan and implement weekly staff meetings (or as needed) working closely with leadership.
This role oversees culture building activities for holidays, special occasions, staff recognition, team building gatherings, etc.
Be the HR liaison processing and welcoming new hires.
Be the hostess for visiting colleagues and cross-functional teams that support the North Texas area and region.
Act as the local market wellness representative by collaborating with other champions across the region on a monthly basis and implements health and wellness challenges into your local office
In this role, you will report to the Executive Director supporting the Tarrant County market and is the lynchpin of the entire field operations being conducted in Tarrant County. Must be available for events periodically at early hours in the morning, after hours in evenings, and weekends.
High School Diploma or equivalent.
Two (2) - Four (4) years of experience providing administrative support to multiple managers or executive level management.
Two (2) years of financial experience.
Two (2) years of experience preparing budget information, processing invoices, calculating expenses.
Advanced proficiency with Microsoft Office Applications: Excel, Word, PowerPoint, etc.
Some college preferred.
Compensation & Benefits
The American Heart Association invests in its people. Here are the main components of our total rewards package. Visit Rewards & Benefits to see more details.
Compensation – Our goal is to ensure you have a competitive base salary. That’s why we regularly review the market value of jobs and make adjustments, as needed.
Performance and Recognition – You are rewarded for achieving success by merit increases and incentive programs, based on the type of position.
Benefits – We offer a wide array of benefits including medical, dental, vision, disability, and life insurance, along with a robust retirement program that includes an employer match and automatic contribution. As a mark of our commitment to employee well-being, we also offer an employee assistance program, employee wellness program and telemedicine, and medical consultation.
Professional Development – You can join one of our many Employee Resource Groups (ERG) or be a mentor/mentee in our professional mentoring program. HeartU is the Association’s national online university, with more than 100,000 resources designed to meet your needs and busy schedule.
Work-Life Harmonization – The Association offers Paid Time Off (PTO) at a minimum of 16 days per year for new employees. The number of days will increase based on seniority level. You will also have a total of 12 paid holidays off each year, which includes several days off at the end of the year.
Tuition Assistance - We support the career development of all employees. This program provides financial assistance to employees who wish to further their education and career in relation to their current duties and responsibilities, or for potential future positions in the organization.
The American Heart Association’s 2024 Goal: Every person deserves the opportunity for a full, healthy life. As champions for health equity, by 2024, the American Heart Association will advance cardiovascular health for all, including identifying and removing barriers to health care access and quality.
At American Heart Association | American Stroke Association, diversity, inclusion, and equal opportunity applies to both our workforce and the communities we serve as it relates to heart health and stroke prevention.
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EOE/Protected Veterans/Persons with Disabilities
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Location US-TX-Fort Worth
Posted Date 2 weeks ago (9/8/2023 10:00 AM)
Requisition ID 2023-11459
Job Category Administrative Support
Position Type Full Time
Location: TX-Fort Worth