American Heart Association Jobs

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Job Information

American Heart Association Administrative Assistant in Houston, Texas


Are you ready to join an organization where you can be a relentless force for a world of longer, healthier lives?

Envision all Americans enjoying ideal cardiovascular health free of heart disease and stroke. At the American Heart Association and American Stroke Association, we get to work toward that goal every single day. Is it easy? No. Is it worthwhile? You bet!

This is satisfying work that makes a real difference in people's lives. You can achieve professional growth with personal fulfillment. You will connect with people and make a lifesaving impact. You will partner with individuals, schools, lawmakers, healthcare providers and others to ensure everyone has access to healthier lifestyle choices and proper healthcare.


The American Heart Association (AHA) has an excellent opportunity for an Administrative Associate, in Houston, TX. The primary responsibilities include providing senior level support to the Go Red For Women Development team, executing complex administrative support and technical program assistance work. The successful candidate will have a high level of analytical ability, multi-tasked manner of thinking, self-motivated and directed, and possess excellent administrative skills. He or she will have integrity, high motivation, proven ability to produce results in a highly deadline-oriented environment and creativity that will invigorate the AHA’s annual business plan. The Administrative Associate works under minimal supervision with considerable latitude for the use of initiative and independent judgment.

  • Provides administrative and office support to assigned staff. Performs general office duties including, but not limited to, answering phones, making outbound calls, scheduling appointments, providing customer service, filing, processing inbound and outbound mail.

  • Provides meeting planning and meeting support services (including logistics/scheduling, meals, audio-visual equipment set-up, meeting agenda, packet preparation and minutes). Handles logistics for special events. Schedules meetings with designated stakeholders and staff to discuss priority issues.

  • Enters data associated with net-workers, key contacts and other information into designated information repository in a timely manner. Distributes communications to stakeholders and maintains records of activities.

  • Prepares materials for AHA events, committee meetings, conferences and other forums on an as-needed basis. Responds positively and appropriately to inquiries and represents the AHA in accordance with established core values of sensitivity, inclusiveness, excellence, integrity, vision and dedication

  • Utilizes vendor and/or AHA systems (e.g. E1, COI, Seibel, Oasis, etc.) efficiently and competently to complete duties/projects. Processes expenses, invoices, and related accounting documentation

  • Participates and takes notes/minutes on teleconference calls and meetings. Develops and prepares supporting documentation and internal communications as needed.


​​Minimum Qualifications

  • High School Diploma or equivalent

  • One (1) year of experience working in an office environment providing basic administrative support procedures, communication, and data storage

  • Proficient in Microsoft Office applications including Word, PowerPoint, Excel, and Outlook

  • Ability to compose correspondence and communications with appropriate grammar, spelling and punctuation

  • Ability to engage and communicate with various levels of public and private organizations including volunteers and government officials

Preferred Qualifications

  • College courses in Business, Communications, Marketing, or related area

  • Advanced skill in Microsoft Office applications

  • Experience with Contact Management Systems such as Nation Builder or Blackbaud

Compensation & Benefits


Pay is commensurate with experience; geographic differentials may apply.

Benefit Plans:

Our Rewards & Benefits package not only gives you the total benefits you want, but also goes above and beyond with innovative programs to develop your skills – helping you grow and thrive at the American Heart Association. To learn more about our benefit offerings please visit:

The American Heart Association’s 2024 Goal: Every person deserves the opportunity for a full, healthy life. As champions for health equity, by 2024, the American Heart Association will advance cardiovascular health for all, including identifying and removing barriers to health care access and quality.

At American Heart Association | American Stroke Association, diversity, inclusion, and equal opportunity applies to both our workforce and the communities we serve as it relates to heart health and stroke prevention.

This position not a match with your skills? Click here to see other opportunities.

Be sure to follow us on Twitter #TheAHALife

EOE/Protected Veterans/Persons with Disabilities

Location US-TX-Houston

Posted Date 2 months ago (4/6/2022 3:23 PM)

Requisition ID 2022-8448

Job Category Administrative Support

Position Type Full Time

Location: TX-Houston