American Heart Association Jobs

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Job Information

American Heart Association Administrative Associate in Houston, Texas


Are you ready to join an organization where you can be a relentless force for a world of longer, healthier lives?

Envision all Americans enjoying ideal cardiovascular health free of heart disease and stroke. At the American Heart Association and American Stroke Association, we get to work toward that goal every single day. Is it easy? No. Is it worthwhile? You bet!

This is satisfying work that makes a real difference in people's lives. You can achieve professional growth with personal fulfillment. You will connect with people and make a lifesaving impact. You will partner with individuals, schools, lawmakers, healthcare providers and others to ensure everyone has access to healthier lifestyle choices and proper healthcare.


The American Heart Association has an excellent opportunity for an Administrative Associate in Houston, TX

This position performs complex administrative support and technical program assistance, including disseminating information, maintaining filing systems, and performing internal administrative support work. Responsibilities may include training others. This position will work under general supervision with moderate latitude for the use of initiative and independent judgment. The successful candidate will have a high level of analytical ability, multi-tasked manner of thinking, self-motivated and directed, and possess excellent administrative skills. They will have integrity, high motivation, proven ability to produce results in a highly deadline-oriented environment and creativity that will invigorate the AHA’s annual business plan.

The American Heart Association offers programs to help you maintain work/life satisfaction according to your changing needs and life situations. To help you be successful, you will have access to Heart U, our award-winning corporate university as well as various other training and support mechanisms locally and through our National Center.

#TheAHALife is our company culture, our way of life, reflecting our diversity and inclusion, our focus on work-life satisfaction, and our Guiding Values - check out this hashtag on Facebook, Instagram, and Twitter today!

As the Administrative Associate, you will be responsible to:

  • Assist development teams for the Houston Heart Ball and the Houston Go Red for Women Campaigns.

  • Manage Cor Vitae data mining and communication to Senior Vice President/Executive Director, and development staff.

  • Assist campaigns/development with event support, execution, and planning.

  • Maintain accurate information relevant to internal meetings, committee meetings and events. Will take notes and send follow-up lists with action items promptly.

  • Prepare, interpret, and disseminate information concerning organizational programs and procedures.

  • Prepare, edit, and distribute correspondence, reports, studies, forms, and documents.

  • Participate in the planning and execution of programs.

  • Develop, coordinate, and maintain record keeping and filing systems for their area of responsibility.

  • Respond to inquiries regarding rules, regulations, policies, and procedures.

  • Coordinate meetings, conferences, and seminars.

  • Type and design general correspondence, memos, charts, tables, graphs, spreadsheets, etc. Proofreads copy for spelling, grammar, and layout, making appropriate changes. Responsible for accuracy and clarity of final copy.

  • Skill in compiling and analyzing data, making calculations, and preparing reports.

  • May research, compose, design, or edit organizational publications such as brochures, forms, and manuals as requested.

  • Skill in using standard computer software programs, including Word, PowerPoint, and Excel, as evidenced by formal course work, training, or previous work experience

  • Skill in conducting basic research including gathering and assimilating information pertinent to assignments using the Internet and other resources.

  • Skill in communicating with others to effectively carry out essential job functions.

  • Skill in establishing and maintaining effective working relationships with all levels in the organization and volunteers and the public.

  • May train others. May oversee the work of others.

  • Performs related work as assigned.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Want to move your resume to the top so that you can become a “Relentless force for a world of longer, healthier lives?” Here are some of the requirements:


  • Minimum of 2+ years’ experience in office practices and administrative, supporting multiple staff members.

  • Excellent and effective written and verbal communication skills.

  • Relationship building with all levels in the organization, as well as external stakeholders.

  • Effectively manage multiple priorities involving multiple customers.

  • Meeting management and event management including set up, Outlook invitations, copies, catering, logistics and meeting minutes.

  • Experience in travel planning and expense entry/management.

  • Handling confidential and sensitive information with tact and discretion.

  • Managing volunteers, volunteer stakeholder groups and distribution lists.

  • Knowledge of business letter writing format, style, and protocol.

  • Maintaining and organizing large amounts of data with precise attention to detail.

  • Applying quantitative/numeric/math skills to perform basic calculations such as averages, percentages, and ratios.

  • Conducting basic research, including gathering and assimilating information pertinent to assignments.

  • Proficiency in MS Word, Excel, Outlook & PowerPoint.

Compensation & Benefits

Our Rewards & Benefits package not only gives you the total benefits you want, but also goes above and beyond with innovative programs to develop your skills – helping you grow and thrive at the American Heart Association.

The American Heart Association’s 2024 Goal: Every person deserves the opportunity for a full, healthy life. As champions for health equity, by 2024, the American Heart Association will advance cardiovascular health for all, including identifying and removing barriers to health care access and quality.

At American Heart Association | American Stroke Association, diversity, inclusion, and equal opportunity applies to both our workforce and the communities we serve as it relates to heart health and stroke prevention.

This position not a match with your skills? Click here to see other opportunities.

Be sure to follow us on Twitter #TheAHALife

EOE/Protected Veterans/Persons with Disabilities

Location US-TX-Houston

Posted Date 3 weeks ago (7/20/2022 3:36 PM)

Requisition ID 2022-8380

Job Category Administrative Support

Position Type Full Time

Location: TX-Houston