American Heart Association Development Specialist in Houston, Texas
Are you ready to join an organization where you can make an extraordinary impact every day?
Imagine all Americans enjoying ideal cardiovascular health free of heart disease and stroke. At the American Heart Association and American Stroke Association, we get to work toward that goal every day. Is it easy? No. Is it worthwhile? Absolutely.
This is satisfying and challenging work that makes a real difference in people's lives. We are where you can achieve professional growth with personal fulfillment. We are where you can connect people to making a lifesaving impact. We are where you can partner with individuals, schools, lawmakers, healthcare providers and others to ensure everyone has access to healthier lifestyle choices and proper healthcare. The American Heart Association is where you can make an extraordinary impact.
Responsible for coordinating logistics for a single major fundraising event or multiple smaller events. Also responsible for organizing and motivating volunteers; assisting with logistics of auxiliary fundraising events; maintaining donor or sponsor databases; coordinating event administration, schedules and meetings; controlling inventory of marketing, presentation, or fundraising materials; and preparing financial or operations reports.
Essential Job Duties
Coordinate and collaborate with vendors to execute logistics for a large fundraising event or smaller multiple events such as Heart Walk, Go Red for Women, Heart Ball and Youth Market including infrastructure, lighting, sound, food and beverage, etc. Coordinate the vendor or school contract process for assigned events to ensure that each site is following American Heart Association best practices, guidelines and procedures. Track vendors’ adherence to contractual obligations and perform as agreed upon.
Assist volunteer committee(s) or schools with recruiting, scheduling and tracking volunteers and volunteer activities. Train volunteers and manage assignments on-site during event. Act as volunteer liaison.
Create and run reports from internal databases and systems. Ensure that income targets, goals, weekly reports are timely, clear and effective in meeting leadership needs related to revenue reporting. Track and report on sponsorship income, pledged dollar amounts and event donation information for events. Ensure accuracy and adherence to the latest policies and practices of the AHA as they relate to fiscal and event financials.
Prepare and maintain fundraising materials and presentations as well as event collateral and marketing material. Coordinate logistics for auxiliary events and sponsorship meetings.
Monitor event budget. Coordinate and track invoicing, expenses, and peripheral accounts for event. Prepare and distribute reports as requested.
Prepare and communicate schedules, meetings and ensure deadlines are met.
Perform administrative duties as required or requested.
May assist with collecting and depositing of donations
May assist with the on-site distribution of collateral materials and volunteer access to AHA systems
Travel may be required
High School Diploma or Equivalent
2 years of experience with meeting and event planning
2 years of experience working with volunteers
2 years of experience with non-profit organization
Proficient with Microsoft Office applications and Customer Relationship Management systems
At American Heart Association | American Stroke Association, diversity, inclusion, and equal opportunity applies to both our workforce and the communities we serve as it relates to heart health and stroke prevention.
Be sure to follow us on Twitter to see what it is like to work for the American Heart Association and why so many people enjoy #TheAHALife EOE Minorities/Females/Protected Veterans/Persons with Disabilities
Requisition ID 2018-3223
Job Family Group Fundraising/Direct Sales
Job Category Administrative/Clerical