American Heart Association Jobs

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Job Information

American Heart Association Event Specialist in Irving, Texas


Are you ready to join an organization where you can be a relentless force for a world of longer, healthier lives?

Envision all Americans enjoying ideal cardiovascular health free of heart disease and stroke. At the American Heart Association and American Stroke Association, we get to work toward that goal every single day. Is it easy? No. Is it worthwhile? you bet!

This is satisfying work that makes a real difference in people's lives. You can achieve professional growth with personal fulfillment. You will connect with people and make a lifesaving impact. You will partner with individuals, schools, lawmakers, healthcare providers and others to ensure everyone has access to healthier lifestyle choices and proper healthcare.


The American Heart Association (AHA) has an excellent opportunity for a full time Event Coordinator in our Irving, TX office. The role directly supports the Director of Events and involves a broad spectrum of logistical planning, implementation, and execution for events of all scales. Works under general supervision with moderate latitude for the use of initiative and independent judgment.

Essential Duties:

  • Support of event collateral and signage

  • Event expense entry

  • Event timeline management

  • Venue and vendor contract review to execute all AHA responsibilities

  • Supply ordering and tracking management

  • Supply and event materials management

  • Assistance in coordinating and communicating with event staff

  • Event volunteer recruitment

  • Management of all event data such as tent forms, company photo schedules, and company packet assembly and delivery for the Dallas Heart Walk

  • All pre-event vendor scheduling and confirmations

  • Day of event vendor point of contact

  • Event photographer booking and management

  • Shot lists, photo receipt and organization

  • Management and organization of vendor databases

  • Day of event assistance to the Director of Events

  • Event décor inventory management

  • Assistance in all meeting preparation

  • Other duties as assigned by the Director of Events

  • This position will be the primary event contact and support for the Tarrant County office


Required Skills:

Want to help get your resume to the top? Take a look at the experience we require:

  • Minimum of 2 years’ experience in the event industry

  • Management, implementation, and execution of events ranging from 250 people to 1,000+ people.

  • Minimum of 1 year experience in office practices and administrative, supporting multiple staff members

  • Communicating with others to effectively carry out essential job functions

  • Ability to plan, produce and execute digital events through platforms such as Zoom Webinar.

  • Effectively managing multiple priorities involving multiple customers

  • Meeting management and event management including set up, outlook invitations, copies, catering, logistics and meeting minutes

  • Knowledge of business letter writing format, style, and protocol

  • Intermediate to excelled use in MS Word, Excel, Outlook and PowerPoint

(Reasonable accommodations may b e made to enable individuals with disabilities to perform the essential functions.


Attracting hardworking, committed employees means offering a competitive benefits package, ongoing professional development and training, and a diverse and inclusive environment in which to work and grow. And we do.

Our Rewards & Benefits package not only gives you the total benefits you want, but also goes above and beyond with creative programs to develop your skills – helping you grow and thrive at the American Heart Association. To help you be successful you will have access to our award-winning learning platform the Heart U as well as our sales training & relationship development program- Building Powerful Partnerships which received a 2017 Learning! 100 Award from Elearning! Media Group, and various other training and support mechanisms locally and through our National Center. This position is eligible for our full benefits and retirement packages, generous PTO accrual, paid holidays in addition to the week of December 25th off!

While we can only contact applicants, who are most qualified for the position, we do appreciate all applicants for their interest and effort in applying.

At American Heart Association | American Stroke Association, diversity, inclusion, and equal opportunity applies to both our workforce and the communities we serve as it relates to heart health and stroke prevention.

This position not a match with your skills? Click here to see other opportunities.

Be sure to follow us on Twitter #TheAHALife

EOE/Protected Veterans/Persons with Disabilities

Location US-TX-Irving

Posted Date 3 weeks ago (10/4/2021 8:38 PM)

Requisition ID 2021-6939

Job Family Group Fundraising/Direct Sales

Job Category Administrative Support

Location: Irving, TX