American Heart Association Health Strategies Coordinator in Los Angeles, California
Are you ready to join an organization where you can make an extraordinary impact every day?
Imagine all Americans enjoying ideal cardiovascular health free of heart disease and stroke. At the American Heart Association and American Stroke Association, we get to work toward that goal every day. Is it easy? No. Is it worthwhile? Absolutely.
This is satisfying and challenging work that makes a real difference in people's lives. We are where you can achieve professional growth with personal fulfillment. We are where you can connect people to making a lifesaving impact. We are where you can partner with individuals, schools, lawmakers, healthcare providers and others to ensure everyone has access to healthier lifestyle choices and proper healthcare. The American Heart Association is where you can make an extraordinary impact.
The Health Strategies Coordinator is responsible for advancing the American Heart Association's mission through providing administrative, logistical and clerical support to the Vice President, Health Strategies and local Communications and Advocacy to achieve overall division and affiliate goals. This includes providing direct data management, administrative and logistics support and project coordination to internal and external partners and involves signficant organization and planning, attention to detail, timeline management and effective communication.
Specific responsibilities include:
Provides a wide variety of skilled logistical, administrative, clerical, data management and project coordination of assigned initiatives and events to support Vice President and Health Strategies team members including coordinating and filing expense and budget reports, processing invoices, meeting coordination and scheduling assistance.Ensures a high quality of service is provided to all staff, volunteers and other external and internal customers.
Manages division Volunteer Plan. Recruits, manages, tracks and engages volunteers and interns for LA County division programs amd evemts. Conducts volunteer orientation and training. Maintains and executes plan for volunteer retention and recognition.
Actively participates in Division and Affiliate operations with specific focus on leading and coordinating LA County Health Fair and Speaker requests to ensure that needs are met in the most effective, efficient manner possible and to ensure the highest level of customer service and satisfaction in adherence with AHA standards.
Supports local Advocacy Director with data collection, maintenance of National Builder tracking of grassroots actions for metro board and volunteers, monitoring city and county agendas, drafting letters of support, drafting documents as assigned, depending on the needs of the department.
Supports local Communications with volunteer spokesperson recruitment and engagement, developing media reports and maintaining media lists. Assist with the creation of collateral materials.
Manages customer and campaign information utilizing AHA systems including Dynamics and SharePoint accruately, timely and completely in accordance with established guidelines.
Manages scheduling, coordination and supports the execution of the monthly division Strategies For Success - Health meeting. Drafts and distributes meeting notes and tracks action items.
Demonstrated track record in project management with ability to manage multiple projects simultaneously and meet specified timelines.
Demonstrated administrative expertise with complex clerical responsibilities and data management. Proficiency in Microsoft Office applications.
Effective oral and written communication skills.
Effective interpersonal skills with demonstrated ability to develop collaborative working relationships internally and externally.
Experience providing admnistrative and project support to multiple team members in a highly dynamic environment.
Demonstrated ability to anticipate needs based on project requirements and organizational needs and proactively contribute ideas for maximum effectiveness and efficiency.
Skilled in efectively manage relationships with the ability to gain trust and demonstrate influence without authority.
Adaptability with a strong initiative to continuously learn and improve.
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At American Heart Association | American Stroke Association, diversity, inclusion, and equal opportunity applies to both our workforce and the communities we serve as it relates to heart health and stroke prevention.
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Job Family Group Business Operations
Job Category Administrative/Clerical