American Heart Association Administrative Associate in Louisville, Kentucky


Are you ready to join an organization where you can make an extraordinary impact every day?

Imagine all Americans enjoying ideal cardiovascular health free of heart disease and stroke. At the American Heart Association and American Stroke Association, we get to work toward that goal every day. Is it easy? No. Is it worthwhile? Absolutely.

This is satisfying and challenging work that makes a real difference in people's lives. We are where you can achieve professional growth with personal fulfillment. We are where you can connect people to making a lifesaving impact. We are where you can partner with individuals, schools, lawmakers, healthcare providers and others to ensure everyone has access to healthier lifestyle choices and proper healthcare. The American Heart Association is where you can make an extraordinary impact.


The American Heart Association (AHA) has an excellent opportunity for an Administrative Associate in our Great Rivers Affiliate office located in Louisville Kentucky. The organized, enthusiastic, self-motivated Associate will provide support to the Executive Director, Development VP, Communications Director and Community Impact Director. Additionally, this Associate will be responsible for supporting the general office operations and will provide external support to the Louisville Metro Board of Directors.

Essential Job Duties:

  • Coordinates internal and external meetings and calendars, provides meeting planning and meeting support services including logistics, meals and audiovisual equipment set-up, meeting agenda and packet preparation and minutes.

  • Collaborates with other functional groups and staff in other offices including affiliate and national center staff to ensure the optimum outcomes for both customers and mission advancement.

  • Pulls reports and performs other data management duties to assist with the metro planning, community assessment, board priorities and donor stewardship efforts.

  • Provides support to the metro fundraising events and the local board of directors.

  • Manages the local market Vision for Volunteerism initiative

  • Performs other duties, as the need is apparent or as assigned.


Want to help get your resume to the top? Take a look at the experience we require:

  • Two to five years of experience providing professional support at the executive level.

  • Two-year degree in business/office/administrative field preferred.

  • Strong computer skills, proficiency with Microsoft Word, Excel, Power Point and database tools

  • Must demonstrate a high level of competence in customer service, written communication, meeting planning and scheduling

  • Ability to complete administrative related tasks such as reviewing, responding to and typing letters, reviewing documents, manuals and other office correspondence.

  • Ability to work general office equipment such as copiers, fax machines, phone systems, etc

  • Independent, self-motivated worker

  • Analytical problem-solving skills

  • Ability to interact with all levels of business professionals

  • Ability to interact with local and affiliate staff

  • Excellent communication skills, both written and oral

  • Excellent organizational skills

  • Ability to prioritize work and multi-task to meet deadlines

  • Willingness to support processes related to fundraising events such as recording and depositing donations, gathering donated items and assisting with event logistics as needed.

  • Other duties as assigned.

At American Heart Association | American Stroke Association, diversity, inclusion, and equal opportunity applies to both our workforce and the communities we serve as it relates to heart health and stroke prevention.

Be sure to follow us on Twitter to see what it is like to work for the American Heart Association and why so many people enjoy #TheAHALife EOE Minorities/Females/Protected Veterans/Persons with Disabilities

Requisition ID 2018-3696

Job Family Group Fundraising/Direct Sales

Job Category Administrative/Clerical