American Heart Association Executive Assistant in Oakland, California


Are you ready to join an organization where you can make an extraordinary impact every day?

Imagine all Americans enjoying ideal cardiovascular health free of heart disease and stroke.At the American Heart Association and American Stroke Association, we get to work toward that goal every day.Is it easy?No. Is it worthwhile? Absolutely.

This is satisfying and challenging work that makes a real difference in people's lives.We are where you can achieve professional growth with personal fulfillment.We are where you can connect people to making a lifesaving impact.We are where you can partner with individuals, schools, lawmakers, healthcare providers and others to ensure everyone has access to healthier lifestyle choices and proper healthcare.The American Heart Association is where you can make an extraordinary impact.


The Executive Assistant is responsible for providing advanced administrative support to leadership including: managing meeting and travel calendar, planning travel, preparing documents for meetings with volunteers and sponsors, documenting financial activities, developing activity and informational reports, volunteer relationship management, completing logistics for meetings and work on projects as assigned.

Essential Job Duties:

  • Completes a broad variety of administrative tasks including:managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence; arranging complex and detailed travel plans, itineraries, and agendas; researching and compiling information and materials for meetings.

  • Actively participates in prospecting and cultivation efforts as part of the ongoing outreach and stewardship efforts. Prepares and completes critical aspects of stewardship including follow-up and acknowledgement letters, personal correspondence and other approaches to cultivating meaningful relationships

  • Manages a variety of complex and routine projects.

  • Facilitates cross-functional coordination and outreach to ensure effective alignment of division, affiliate and association-wide communication and strategic execution.

  • Prioritizes the success of the team through effective organization/planning and frequent, substantive discussions on work plans, strategic initiatives, skill development and performance.Serves as a resource for other members of the team.

  • Other duties as assigned.

Starting salary from the low $50s to high $60s COE.


  • High School Diploma or Equivalent, Bachelor's Degree preferred.

  • 5 years of experience providing administrative support to C-suite Executives, with demonstrated excellence in resourcefulness and organization/planning.

  • Experience in internal and external communications, partnership development/donor stewardship and fundraising.

  • Intermediate proficiency with Microsoft Office Applications: Excel, Word, PowerPoint, etc.

Click on "Apply for this job online" to submit your online application or "Log back in!" if you are a returning applicant. Only those candidates deemed most qualified by the hiring manager will be contacted to interview.

At American Heart Association | American Stroke Association, diversity, inclusion, and equal opportunity applies to both our workforce and the communities we serve as it relates to heart health and stroke prevention.

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EOE Minorities/Females/Protected Veterans/Persons with Disabilities

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Job Family Group Business Operations

Job Category Administrative/Clerical