American Heart Association Field Support Coordinator in Saddle Brook, New Jersey
Are you ready to join an organization where you can make an extraordinary impact every day?
Imagine all Americans enjoying ideal cardiovascular health free of heart disease and stroke. At the American Heart Association and American Stroke Association, we get to work toward that goal every day. Is it easy? No. Is it worthwhile? Absolutely.
This is satisfying and challenging work that makes a real difference in people's lives. We are where you can achieve professional growth with personal fulfillment. We are where you can connect people to making a lifesaving impact. We are where you can partner with individuals, schools, lawmakers, healthcare providers and others to ensure everyone has access to healthier lifestyle choices and proper healthcare. The American Heart Association is where you can make an extraordinary impact.
The American Heart Association is recruiting for a Field Support Coordinator position to provide administrative and logistical support to the fundraising directors and priority revenue events in our New Jersey market . This is an hourly position and staff work a 37.5 hour work week.
Your key responsibilities will include (but not be limited to):
managing data in several organization databases on a daily basis with accuracy and precision
providing administrative and all logistical support for priority revenue generating events
providing excellent customer service, written and verbal
working in a team environment
coordinating electronic and print event materials (invitations, brochures, tribute journals, signage, banners);
preparing attendee list and tracking registration;
negotiating with vendors;
securing venue, obtaining required permits and appropriate support personnel (police, fire, EMT, security)
securing volunteers and providing direction day of events
attending assigned events to direct set-up and break-down;
be logistical lead at venue on event day;
ensuring all event related items are completed within established timeline.
Administrative and data management:
entering data into several management systems daily
maintaining accurate, detailed and current information in databases
processing invoices and payments;
preparing correspondence and producing detailed reports
supporting fundraising directors in meetings and at events as needed, (meeting minutes, administrative support, venue set-up and break-down);
providing administrative support to event committees
In this role, you will be based in our Saddle Brook, NJ office and will report to the Director of Business Operations|Development. You may support two or more fundraising directors in the NJ market.
If you want to join our team and be a “ Relentless force for a world of longer, healthier lives ”, review the preferred skills and experience we are looking for below: ( Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)
a college degree or some college preferred, at least a high school diploma or GED is required;
advanced skills in Word, Outlook, Excel and PowerPoint are required;
strong database management experience
experience in administrative support that includes simultaneously supporting multiple directors and/or fundraising events is highly desirable;
able to work in a fast paced, time sensitive environment;
able to multi-task and organize a heavy workload with minimal supervision;
possess excellent problem solving, above average communication and customer service skills;
convey a positive and professional image;
above average communication and customer service skills;
ability to compose correspondence in a professional and visually appealing manner;
must be willing to travel to events and meetings as needed in support of the fundraising initiatives;
must be willing to work outside of standard hours as needed, including weekends in support of events.
To help you be successful you will have access to our award-winning learning platform the Heart U as well as various other training and support mechanisms locally and through our National Center.
Attracting talented, committed employees means offering a competitive benefits package, ongoing professional development and training, and a diverse and inclusive environment in which to work and grow. And we do.
Our Rewards & Benefits package not only gives you the total benefits you want, but also goes above and beyond with innovative programs to develop your skills – helping you grow and thrive at the American Heart Association.
If you have questions related to the salary for this position, please feel free to e-mail me at firstname.lastname@example.org .
While we can only contact/interview those applicants deemed most qualified for the position, we do appreciate all applicants for their interest and effort in applying. In most cases you can expect to hear from us within one week from the receipt of your completed application.
At American Heart Association | American Stroke Association, diversity, inclusion, and equal opportunity applies to both our workforce and the communities we serve as it relates to heart health and stroke prevention.
Be sure to follow us on Twitter to see what it is like to work for the American Heart Association and why so many people enjoy #TheAHALife
EOE Minorities/Females/Protected Veterans/Persons with Disabilities
Requisition ID 2019-3993
Job Family Group Fundraising/Direct Sales
Job Category Administrative/Clerical