American Heart Association Event Planning Manager in Spring, Texas
Now is the time to join us and make a difference. Be a relentless force for a world of longer, healthier lives. Here at the American Heart Association, you matter and so does your career.
We’re hiring an Event Planning Director in Spring, TX to lead event planning and implementation for our Gulf Coast events.
This position is responsible for preparing all event logistics and execution while coordinating with other stakeholders for pre-event, event, and post-events of the Gulf Coast team. Along with handling all vendor relations. The events include all core (Heart Challenge, Heart Ball and Go Red For Women) and wrap around events (kick offs, Circle of Red, etc.
The ideal candidate will live in the Spring, TX area. This is a mostly home-office based position working in-person twice a month from our Houston, TX office.
The Association offers many resources to help you maintain work-life harmonization through your changing needs and life situations. To help you be successful, you will have access to Heart U, our award-winning corporate university, as well as additional training and support, locally.
#TheAHALife is our company culture, our way of life, reflecting our diversity and inclusion, our focus on work-life harmonization and our Guiding Values. Discover why you will Be Seen. Be Heard. Be Valued™ at the American Heart Association by following us on LinkedIn, Instagram, Facebook, Twitter, and at heart.org.
As Event Planning Manager, some of your responsibilities will include:
Timeline Management: responsible for overall communication on timing and schedules for collateral and other event deadlines, e.g., invitations, brochures, and programs. This will require the ability to negotiate with outside vendors on pricing, paper, print quality, quantities and adhering to the approved budget. Attention to detail.
Vendor Management: research of and negotiation with vendors to secure the most appropriate and cost-effective service. This includes acquiring several bids and reviews.
Budget Management: track direct expenses for fiscal year and event year across all events, keeping them organized per campaign for Director and VP review. This includes submitting invoices in a timely manner upon approval.
Volunteer Management: determine the amount of volunteer support for each event and create job descriptions, secure volunteers, and provide on-site volunteer management.
Contractor Management: work closely with any independent contractors on all event logistics.
Day-of-Event: On-site contact, lead all aspects of all management and/or event execution including decorations, set up and tear down.
Coordinate with the Houston Metro Events Director to handle inventory and the storage space at the Houston Office.
Periodic travel throughout the designated local markets in the Gulf Coast Region.
Example duties include identifying venues, setting up walk routes, banner and sign production, research and secure multiple bids for venues, secure linens, décor, and other event details for approval.
Want to move your resume to the top so that you can become a “Relentless force for a world of longer, healthier lives?” Here are some of the requirements:
Bachelor’s degree is preferred.
At least 3 years of experience in event logistics, planning with vendor relations and volunteer management experience.
Knowledge of the principles and practices of complex meeting management.
Able to lift at least 20 lbs. from the ground to waist level.
Excellent verbal and written business communications skills.
Ability to anticipate and satisfy customer needs; to work independently and take initiative; to solve problems creatively and effectively; to meet and interact with all levels of American Heart Association staff and volunteers.
Proficient in Microsoft Office Suite, including Excel, Outlook, PowerPoint, Teams, and Word.
Proficient in crafting marketing/event collateral (Canva preferred.
Ability to work evenings/weekends, when necessary, with reliable transportation.
Compensation & Benefits
The American Heart Association invests in its people. Here are the main components of our total rewards package. Visit Rewards & Benefits to see more details.
Compensation – Our goal is to ensure you have a competitive base salary. That’s why we regularly review the market value of jobs and make adjustments, as needed.
Performance and Recognition – You are rewarded for achieving success by merit increases and incentive programs, based on the type of position.
Benefits – We offer a wide array of benefits including medical, dental, vision, disability, and life insurance, along with a robust retirement program that includes an employer match and automatic contribution. As a mark of our commitment to employee well-being, we also offer an employee assistance program, employee wellness program and telemedicine, and medical consultation.
Professional Development – You can join one of our many Employee Resource Groups (ERG) or be a mentor/mentee in our professional mentoring program. HeartU is the Association’s national online university, with more than 100,000 resources designed to meet your needs and busy schedule.
Work-Life Harmonization – The Association offers Paid Time Off (PTO) at a minimum of 16 days per year for new employees. The number of days will increase based on seniority level. You will also have a total of 12 paid holidays off each year, which includes several days off at the end of the year.
Tuition Assistance - We support the career development of all employees. This program provides financial assistance to employees who wish to further their education and career in relation to their current duties and responsibilities, or for potential future positions in the organization.
The American Heart Association’s 2024 Goal: Every person deserves the opportunity for a full, healthy life. As champions for health equity, by 2024, the American Heart Association will advance cardiovascular health for all, including identifying and removing barriers to health care access and quality.
At American Heart Association | American Stroke Association, diversity, inclusion, and equal opportunity applies to both our workforce and the communities we serve as it relates to heart health and stroke prevention.
This position not a match with your skills? Click here to see other opportunities.
EOE/Protected Veterans/Persons with Disabilities
Join our Talent Community!
Join our Talent Community to receive updates on new opportunities and future events.
Posted Date 2 months ago (4/7/2023 11:01 AM)
Requisition ID 2023-10376
Job Category Administrative Support
Position Type Full Time