American Heart Association Administrative Associate-Heart Walk in Tulsa, Oklahoma
Are you ready to join an organization where you can make an extraordinary impact every day?
Imagine all Americans enjoying ideal cardiovascular health free of heart disease and stroke. At the American Heart Association and American Stroke Association, we get to work toward that goal every day. Is it easy? No. Is it worthwhile? Absolutely.
This is satisfying and challenging work that makes a real difference in people's lives. We are where you can achieve professional growth with personal fulfillment. We are where you can connect people to making a lifesaving impact. We are where you can partner with individuals, schools, lawmakers, healthcare providers and others to ensure everyone has access to healthier lifestyle choices and proper healthcare. The American Heart Association is where you can make an extraordinary impact.
The American Heart Association (AHA) has an excellent opportunity for an Administrative Associate – Heart Walk in our SouthWest Affiliate office in Tulsa, OK. Performs complex administrative support and technical program assistance work. Work involves disseminating information, maintaining filing systems, and performing internal administrative support work. Responsibilities may include training others. Works under general supervision with moderate latitude for the use of initiative and independent judgment.
Prepares, interprets, and disseminates information concerning organizational programs and procedures.
Customer service – engaging with donors via phone and in person to answer questions, address administrative problems, and thank them for their contributions
Volunteer Recruitment and management – maintain a list of volunteers committed to serving our organization and coordinate their time in office or at events to serve
Event logistics – Assist with all heart walk related event logistics throughout the year
Prepares, edits, and distributes correspondence, reports, studies, forms, and documents.
Participates in the planning and execution of programs.
Develops, coordinates, and maintains record keeping and filing systems for their area of responsibility.
Responds to inquiries regarding rules, regulations, policies, and procedures.
Coordinates meetings, conferences, and seminars.
May coordinate work between organizational units of the organization.
May assist in compiling and analyzing data, making calculations, and preparing reports.
May research, compose, design, or edit organizational publications such as brochures, forms, and manuals as requested.
May train others.
May oversee the work of others.
Performs related work as assigned.
Want to help get your resume to the top?Take a look at the experience we require:
Minimum of 2 years’ experience in office practices and administrative, supporting multiple staff members
Communicating with others to effectively carry out essential job functions
Establishing and maintaining effective working relationships with all levels in the organization, as well as external stakeholders
Effectively managing multiple priorities involving multiple customers
Meeting management and event management including set up, outlook invitations, copies, catering, logistics and meeting minutes
Experience in travel planning and expense entry/management
Handling confidential and sensitive information with tact and discretion
Intermediate to excelled use in computer software programs including Word, Excel, Outlook and Power Point as evidenced by formal course work, training, or previous work experience
Managing volunteers, volunteer stakeholder groups and distribution lists
Knowledge of business letter writing format, style, and protocol
Maintaining and organizing large amounts of data with precise attention to detail
Applying quantitative/numeric/math skills to perform basic calculations such as averages, percentages, and ratios
Conducting basic research, including gathering and assimilating information pertinent to assignments
Proficiency in MS Word, Excel, Outlook
At American Heart Association | American Stroke Association, diversity, inclusion, and equal opportunity applies to both our workforce and the communities we serve as it relates to heart health and stroke prevention.
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EOE Minorities/Females/Protected Veterans/Persons with Disabilities
Requisition ID 2019-4353
Job Family Group Fundraising/Direct Sales
Job Category Administrative/Clerical