Project Coordinator, Clinical Research in Tulsa, Oklahoma
Now is the time to join an organization that enables you to be a relentless force for a world of longer, healthier lives. Here at the American Heart Association, you matter and so does your career!
American Heart Association has an excellent opportunity for a Project Coordinator in our Quality, Outcomes, Research, & Analytics (QORA) department!
This position can be home based.
This is a full time, benefits eligible, grant funded opportunity. Current funding will expire on 6/30/2024.
The American Heart Association offers programs to help you maintain work/life satisfaction according to your changing needs and life situations. To help you be successful, you will have access to Heart U, our award-winning corporate university as well as various other training and support mechanisms locally and through our National Center.
#TheAHALife is our company culture, our way of life, reflecting our diversity and inclusion, our focus on work-life satisfaction, and our Guiding Values - Check out this hashtag on Facebook, Instagram, and Twitter today!
This individual will be responsible for providing coordination and administrative support for a clinical research trial run within the Real-World Evidence Division. Responsible for preparing and distributing site and volunteer communications, scheduling, volunteer management and other organizing efforts based on project assignments. Also, responsible for operational budget and expense processing, record keeping or other administrative duties.
Coordinate and monitor project timelines while effectively communicating project needs and related information, as required
Organize and maintain project working files and track critical regulatory documents. Create and maintain tracking documents, as needed
Evaluate and maintain information and accurate data for compliance requirements and internal reporting needs
Collaborate with internal and external customers to ensure documentation is accurate and meets expectations
Provides trial status tracking and progress update reports to the team as required. Ensures trial systems are complete, accurate and updated per agreed trial conventions (e.g. Clinical Trial Management System)
Coordinates with Procurement and Legal to execute contracts pertinent to the clinical trial
Communicate with client base to organize and manage assigned projects/events/meetings. Recruit staff and/or volunteers for participation, coordinate with vendors, or perform virtual or on-site set-up and logistics coordination
Supports scheduling of client and/or internal meetings with completion of related meeting minutes
Utilize vendor and/or American Heart Association systems (e.g. E1, Optimus, etc.) efficiently and competently to process invoices, contracts, requisitions, and expenses. Prepare monthly reports to track cooperative agreement activities. Submit staff and volunteer reimbursements
Provides coworkers, volunteers, and vendors with excellent customer service responding to requests in a timely manner and adhering to deadlines as appropriate
Assists with marketing efforts which may include updating on-line content, distribution/mailing of marketing materials, or vendors/contractors/volunteer’s communication Act as a resource and administrator for project team members on SharePoint
Contributes to other project work and initiatives, such as Clinical Studies Expert Panel, as required
Contributes to the project team by assisting in preparation of project publications/tools and sharing ideas/suggestions with team members
High School Diploma or Equivalent
Two (2) – Five (5) years of experience
Proficient at project coordination
Has a strong work ethic and organizational skills
Must be proficient Microsoft Products (e.g. Excel, PowerPoint, Word, SharePoint, etc.)
Basic accounting process experience
Demonstrated ability to prepare written and presentation communications
Demonstrated customer service skills
Ability to work within a team with a customer service-oriented approach
Meeting or event planning experience
Compensation & Benefits
The American Heart Association invests in its people. Here are the main components of our total rewards package. Visit Rewards & Benefits to see more details.
Compensation – Our goal is to ensure you have a competitive base salary. That’s why we regularly review the market value of jobs and make adjustments, as needed.
Performance and Recognition – You are rewarded for achieving success by merit increases and incentive programs, based on the type of position.
Benefits – We offer a wide array of benefits including medical, dental, vision, disability, and life insurance, along with a robust retirement program that includes an employer match and automatic contribution. As a mark of our commitment to employee well-being, we also offer an employee assistance program, employee wellness program and telemedicine, and medical consultation.
Professional Development – You can join one of our many Employee Resource Groups (ERG) or be a mentor/mentee in our professional mentoring program. HeartU is the Association’s national online university, with more than 100,000 resources designed to meet your needs and busy schedule.
Work-Life Harmonization – The Association offers Paid Time Off (PTO) at a minimum of 16 days per year for new employees. The number of days will increase based on seniority level. You will also have a total of 12 paid holidays off each year, which includes several days off at the end of the year.
The American Heart Association’s 2024 Goal: Every person deserves the opportunity for a full, healthy life. As champions for health equity, by 2024, the American Heart Association will advance cardiovascular health for all, including identifying and removing barriers to health care access and quality.
At American Heart Association | American Stroke Association, diversity, inclusion, and equal opportunity applies to both our workforce and the communities we serve as it relates to heart health and stroke prevention.
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EOE/Protected Veterans/Persons with Disabilities
Posted Date 4 months ago (8/19/2022 10:02 AM)
Requisition ID 2022-9013
Job Category Health Strategies
Additional Locations Diversity Distribution SouthWest
Position Type Full Time