American Heart Association Executive Assistant in Wormleysburg, Pennsylvania

Overview

Are you ready to join an organization where you can make an extraordinary impact every day?

Imagine all Americans enjoying ideal cardiovascular health free of heart disease and stroke. At the American Heart Association and American Stroke Association, we get to work toward that goal every day. Is it easy? No. Is it worthwhile? Absolutely.

This is satisfying and challenging work that makes a real difference in people's lives. We are where you can achieve professional growth with personal fulfillment. We are where you can connect people to making a lifesaving impact. We are where you can partner with individuals, schools, lawmakers, healthcare providers and others to ensure everyone has access to healthier lifestyle choices and proper healthcare. The American Heart Association is where you can make an extraordinary impact.

Responsibilities

The American Heart Association (AHA) has an excellent opportunity for an Executive Assistant in the Great Rivers Affiliate. This person will report to the Campaign Strategy and Consulting Senior Vice President and provide support to the greater team responsible for affiliate fundraising operations and consulting. The ideal location would be Harrisburg, PA but we are open to other locations across Ohio, Pennsylvania, West Virginia or Kentucky.

Essential Job Duties:

  • Coordinates internal and external meetings and calendars, provides meeting planning and meeting support services including logistics, meals and audio visual equipment set-up, meeting agenda and packet preparation and minutes.

  • Collaborates with other functional groups and staff in other offices including affiliate and national center staff to ensure the optimum outcomes for both customers and mission advancement.

  • Pulls reports and performs other data management duties to assist with the planning, assessment, board priorities and donor stewardship efforts.

  • Provides support for fundraising events and local boards.

  • Performs other duties, as the need is apparent or as assigned.

Qualifications

Want to help get your resume to the top? Take a look at the experience we require:

  • Two to five years of experience providing professional support at the executive level.

  • Two year degree in business/office/administrative field preferred.

  • Strong computer skills, proficiency with Microsoft Word, Excel, Power Point, Outlook and database tools

  • Previous experience with sales and/or fundraising databases and accounts payable/receivable, budget and expense reporting programs desired.

  • Experience and strengths in analyzing financial data, budgets and reports within a sales/fundraising environment desired.

  • Must demonstrate a high level of competence in customer service, professional communication, meeting planning and scheduling

  • Ability to complete administrative related tasks such as reviewing, responding to and writing letters, reviewing documents, manuals and other office correspondence.

  • Ability to manage day-to-day operations of a professional office environment

  • Ability to work general office equipment such as copiers, fax machines, phone systems, projectors, videoconference, etc

  • Independent, self-motivated worker

  • Analytical problem solving skills

  • Ability to interact with all levels of business professionals

  • Ability to build strong relationships and interact with all levels of local and affiliate staff

  • Excellent communication skills, both written and oral

  • Excellent organizational skills

  • Ability to prioritize work and multi-task to meet deadlines in a high-demand, fast-paced work environment

  • Willingness and ability to support processes related to fundraising events such as recording and depositing donations, gathering donated items and assisting with event logistics as needed.

  • Other duties as assigned.

Click on “Apply for this job online” to submit your online application or “Log back in!” if you are a returning applicant. Only those candidates deemed most qualified by the hiring manager will be contacted to interview.

At American Heart Association | American Stroke Association, diversity, inclusion, and equal opportunity applies to both our workforce and the communities we serve as it relates to heart health and stroke prevention.

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Job Family Group Business Operations

Job Category Administrative/Clerical